With the development of the whole industry, the disconnection of paper document signing in the closed loop of supply chain electronic management also leads to the increase of efficiency and risk. Compliance and effective electronic contract signing management has become the trend of supply chain management to speed up, reduce risks and control costs.
The following are typical application scenarios of electronic signing and electronic contract management in supply chain management:
1, bidding and tendering documents:
In traditional bidding, the selection of suppliers needs to go through strict bidding, bidding, bid opening, bid evaluation and bid selection procedures, involving many paper documents: bidding announcement, bidding documents, contract terms, clarifications, electronic bid opening records, supplementary documents, etc. This process is cumbersome and inefficient.
Bidding process under electronic contract and digital signature mode: safe, compliant and efficient.
2. Purchase and supply orders:
If the procurement process adopts paper documents, both parties need to sign in person or express delivery, which affects the time limit for signing; If you use fax or email and then involve a large transaction, this signing method obviously cannot solve the subsequent deposit and solidification problems; In addition, when the price of raw materials rises and falls in the procurement negotiation, the coordination meeting between suppliers and buyers will be delayed.
Using electronic contract signing can realize complete online electronic transaction. The buyer can initiate the signing link of the above-mentioned contract documents to the supplier online, and push it to the intelligent terminal equipment of the supplier by SMS or email, and sign the contract quickly after confirming that the contract is correct. The whole process only takes a few minutes!
3, logistics and distribution documents:
After the transportation of raw materials or the purchase of products is confirmed, it will enter the logistics and distribution link. In this process, logistics documents need to be maintained by special personnel, such as document preparation, invoicing, distribution, receipt, recycling, execution, etc., which are prone to mismatches and omissions, and paper documents are troublesome to manage. Moreover, supply chain logistics companies are prone to unexpected situations in the process of transportation and delivery of goods, and traditional coordination methods can not solve such situations well.
The online generation of logistics documents can be realized through electronic contracts, and logistics personnel or customers can view the contents of logistics documents on their mobile phones and manage logistics contracts and documents in the background. In addition, the contract lock supports the setting of various form parameter templates, and the signing process is connected in real time according to business data and enterprise management process links. Effectively improve efficiency, schedule transportation processes to a certain extent, and realize timely and effective communication.
As can be seen from the above, supply chain management can greatly improve the efficiency and benefit of enterprises and make the cooperation between upstream and downstream enterprises and organizations more efficient. Electronic contract can provide a safer trading mode for the whole supply chain transaction process, control online signing from the contract signing links involved in the supply chain, save the time and energy of offline signing, and shorten the transaction time of the whole supply chain from the perspective of safe trading. Help enterprises to open online contracts in all aspects of supply chain management, such as planning, procurement, manufacturing and sales, and realize cloud management of contract documents.