1, announce the theme of the meeting.
Before the preparation stage of the meeting process, think about what the meeting will achieve and what problems to solve.
2. Confirm participants
When determining the participants, we should invite the person who has the right to decide this matter to the meeting, so as to ensure that at the end of the meeting, one can make the final decision instead of handing over the conclusion of the meeting to the powerful person for decision. In addition, in case the powerful people have other ideas, they are likely to hold another meeting, which will become very inefficient.
3. Confirm the meeting time
The best way is to let everyone in the company make good use of the work calendar and mark the time when they want to have a meeting, ask for leave and are not in the company. Once someone invites you to meet, you can see it at a glance when you open the calendar, so that you don't have to ask again, which reduces the time cost for both parties.
4. Advance the agenda of the meeting and provide information.
After hard work, it is necessary to issue a meeting notice, which should not only contain the main ideas of the meeting just mentioned, but also provide the agenda and related materials so that colleagues can prepare their ideas first. You must take your brain to the meeting. You don't come to a meeting empty-handed and listen to the host and then start thinking.
Items to be brought to the meeting
You can take your laptop with you. First, you usually need to open some materials or presentations. Second, you need to take minutes of the meeting. Third, if you are listening to others, you can do your own thing. If it is only a progress report or a brainstorming meeting, you can go home empty-handed, so that you can concentrate more on the meeting itself and not be distracted.
A good meeting process can make the organization run more efficiently, and only an inefficient meeting process will waste time and manpower. Therefore, in order to hold a meeting more efficiently, we should always make the purpose and practice in the process of meeting a straight line, so as to hold a meeting more efficiently.