1. Six Word printing setting tips

1. Print in reverse page order

If you have a document with many pages that needs to be printed, follow the instructions in Word The default setting always prints from the first page to the last page, so after the entire document is printed, the last page is at the top and the first page is at the bottom. In this way, we have to manually sort all the pages in reverse order, which is very difficult. trouble. In fact, before printing, we only need to select "Print in reverse page order" in the "Tools" -> "Options" -> "Print" tab, and then we can print from the last page to the first page in reverse order when printing. , so that all pages are arranged in order after printing.

2. Use different page orientations when printing the same document

If you want to use both vertical and horizontal page orientations in a document, we can first select the Change the orientation of the document content, then select the "File" - "Page Setup" command, set the desired page orientation in the "Paper Size" tab in the pop-up "Page Setup" dialog box, and select the "Apply" option bar Just select "Selected text". In fact, Word inserts a section break before and after the selected content, and only changes the page orientation of the content in this section, thereby achieving the use of different page orientations in the same document.

3. Avoid printing unnecessary additional information

Sometimes when printing a text, some additional information, such as comments, hidden text, field codes, etc., will be printed out inexplicably. To avoid printing unnecessary additional information, just uncheck the corresponding items under "Additional information for printing documents" in the "Tools" > "Options" > "Print" tab before printing.

4. Print formatted documents containing forms

Forms in Word can be used to create formatted documents such as statistical tables, and other users can specify specific details in the document. Fill in the relevant information in the place where you need to enter, and you cannot change other content in the non-filling area. If you want to use a pre-printed blank document with a form (that is, no content has been filled in the fill-in area) to print multiple copies of different statistical information, we can go to "Tools" -> "Options" -> "Print" ” tab, select “Print form field content only”, so that after filling in the information in the form, only the filled in information will be printed instead of printing the entire statistical table document.

5. Print to document

If you need to print a document edited with Word, and the computer does not have a printer, we can use the "Print" dialog box Select the "Print to document" option in the box, and after entering the file name, a printer file with the suffix prn can be generated. You can use this printer file to print the document on other computers equipped with printers, even if the computer on that computer It doesn't matter if Word is not installed.

6. Edit the document in the print preview interface

We usually preview the final printing effect of the document by zooming in and out in the print preview interface. In fact, just click on the print preview toolbar By pressing the "Magnifying Glass" button (leaving the button unpressed), you can edit the document directly in the print preview interface without closing the print preview.

2. Use Word section breaks skillfully

In Word versions 6.0 to Word 2002, every time we open a new blank document, we can The words "1 page, 1 section" were found in the corner. From this we can know that this document contains only one "section". So, what is "festival"?

The so-called "section" is a way that Word uses to divide documents. The reason why the concept of "section" is introduced is because when we edit a document, sometimes not all pages have the same appearance from beginning to end. For example, in some documents, wider tables may be used. In this case, we hope that the page with the table document can be "rotated" to achieve better display effects.

At this time, you need to use the "sectioning" technology to control the layout attributes of a specific page. This article will take the latest version of Word, Word 2002, as an example to discuss with you all aspects of "sections".

Information contained in section breaks

Section breaks can contain the following information: page orientation (horizontal or portrait), page margins, column status, vertical alignment, rows number, header and footer style, page number, paper size and paper source.

1. Insert section breaks

To insert section breaks, select "Insert"*"Separator" and the "Section Break" dialog box will pop up (Figure 1 shown). Then select the appropriate section break type and click the "OK" button. Note: We can think of section breaks as a kind of hidden code, which contains various information about the page before the position (note: it must be before the position. When the user deletes the section break, he should know this This concept is very necessary).

2. Make the section break visible

After inserting the section break, you may not be able to see it. Because in our most commonly used "page" view mode, section breaks are usually not visible. At this time, we can click the "Show/Hide Edit Marks" button on the "Common" toolbar to let the section break show its original shape. Section breaks appear in the document as shown in Figure 2. As can be seen from Figure 2, the section break is represented by a double-line dotted line, and the type of the section break is indicated in parentheses.

3. Understand the types of section breaks

From Figure 1 we can see that there are 4 types of section breaks to choose from in Word 2002, they are "bottom" One Page, Continuous, Odd Page, and Even Page options. The specific functions of each section break are introduced one by one below.

Next page

Where this section break is inserted, Word will force a page break, and a new "section" will start from the next page. You should use this section break if you want to apply different page number styles, header and footer text on different pages, or if you want to change the paper orientation, vertical alignment, or paper size of the page.

Continuous

After inserting the "continuous" section break, the document will not be forced to page breaks. However, if the page settings before and after the "continuous" section break are different, such as paper size and paper direction, even if you choose to use the "continuous" section break, Word will force the document to page break at the section break. The function of "continuous" section breaks is mainly to help users create different column styles or different page margin sizes on the same page. Especially when we want to create newspaper-style columns, we need the help of continuous section breaks (the column effect is shown in Figure 3).

Of course, users using Word 6.0 to Word 2002 do not need to manually insert section breaks when setting newspaper columns. Users only need to select the paragraphs that need to be divided into columns, and then select the appropriate number of columns. Word will automatically insert continuous section breaks before and after these paragraphs. If you need to cancel column breaks, you can directly delete the relevant section breaks, which is much easier than resetting the columns.

Odd pages

After inserting the "odd page" section break, a new section will start from the first odd page (based on the page number). When editing long manuscripts, especially book manuscripts, people are generally accustomed to arranging new chapter titles on odd-numbered pages. In this case, the "odd-numbered page" section break can be used. Note: If the previous chapter ends on an odd-numbered page, there is no need to force a blank page to be inserted. After inserting the "odd page" section break, Word will automatically leave a blank page in the corresponding position.

Even page

The function of the "even page" section break is similar to that of the odd page, except that the following section starts from the even page, which will not be described again here.

Change section break attributes

After inserting a section break, if you need to change its attributes, there is no need to delete the section break and reinsert a new one.

You can place the cursor in the "section" where you need to change the section break attributes (that is, any position in front of the section break), then select "File" * "Page Setup", and select "Layout" in the "Page Setup" dialog box "Tab, in the "Section starting position" option, select the new starting position (as shown in Figure 4).

4. Delete Section Breaks

When you need to delete a section break, please note that the format information saved in the section break affects the text before it. rather than the back. Please remember this point, otherwise it is easy to select the wrong object to delete when deleting, and the edited document will be changed beyond recognition.

If you need to delete all section breaks in the document at once, you can use the "Find and Replace" function of Word 2002. In the "Find What" option in the "Find and Replace" dialog box, fill in "^b" (these 2 characters represent section breaks), or you can click the "Advanced" button and select "" in the "Special Characters" list Section Break" option and replace it with empty, then click the "Replace All" button, all section breaks in the document can be deleted (as shown in Figure 5).

It is worth noting that when a section break is deleted, the text before the section break will be rearranged according to the format of the text after the section break. For example, if you divide a document into two sections, the first section has two columns, and the second section has three columns. If you delete the section breaks between them at this time, the entire document will become a three-column layout.

5. Use section breaks for quick typesetting

Section breaks are a good helper for typesetting, but their functions may not be limited to those we usually imagine. For example, users can save the formatted section breaks in AutoText, so that when using them in the future, they can directly insert the automatic entries, eliminating a lot of tedious typesetting work. In addition, if you need to use the layout of a previous section in a new section (such as paper size and paper orientation, etc.), you can enter the "normal" view mode, copy the section break containing the layout information of the previous section, and then paste it into the required After setting paragraphs with the same layout. In this way, the text above the new section break will automatically follow the same layout. One more thing to remind everyone, if you use copy and paste to copy or move text, and the copied text contains section breaks, then when the text is pasted, the text in front of the newly pasted text in the document will also be Arrange the newly pasted text in the format specified by the section breaks. In addition, since in a Word document, the layout information of the last section is stored in the last carriage return character of the document, so when the last paragraph and the carriage return character are copied and pasted into other sections of the document, the layout of the last section will be the same. Will affect the content before the pasted text.

3. How much do you know about hyperlinks in Word documents?

Many people may find that when using Word to edit a document, some input content will automatically become blue and underlined. A "hyperlink", also known as a "hyperlink", is a colored and underlined text or graphic that can be clicked to redirect to a file, file location or HTML web page on the Internet, or to an Intranet. HTML web page. Hyperlinks can also go to newsgroups or Gopher, Telnet and FTP sites. From this point of view, under normal circumstances, this automatic function of Word undoubtedly brings us a lot of convenience when editing documents. But sometimes, we may not need these "enthusiastic" actions of Word. How can we flexibly handle these different situations? This article will discuss with you some tips on hyperlinks when using Word. The Word version this article is based on is Word XP. Users of Word 2000 or Word 97 can also refer to the methods discussed in this article, but the settings of individual menus and dialog boxes may be slightly different.

1. Turn off and turn on automatic hyperlinks

Sometimes, when processing certain types of documents, you don’t want Word to automatically convert Internet and E-mail addresses into hyperlinks. You should choose to temporarily turn off the automatic hyperlink function.

You can select "Tools" * "AutoCorrect Options", uncheck the "Replace Internet and network paths with hyperlinks" checkbox in the "AutoFormat As You Type" tab (as shown in Figure 1), and click "OK" "Button.

2. Cancel the hyperlink

When we just want to cancel the hyperlink of a specific text or image and do not want to completely delete the text or image, we can right-click on the hyperlink. Hyperlink, and select the "Cancel Hyperlink" option in the pop-up shortcut menu (as shown in Figure 2).

If you want to cancel all hyperlinks in the document at once, you can choose "Edit" * "Select All" (you can also use the key combination Ctrl A), select all the content in the document, and then press Ctrl Shift F9. However, it should be noted that the function of this shortcut key is to convert all "fields", including hyperlinks, into ordinary text. Therefore, use it with caution to ensure that the document to be converted does not contain important fields. Because once a field is converted to plain text, it cannot be automatically updated and errors will occur. For knowledge about domains, you can refer to the Word help file.

3. Avoid incomplete hyperlinks

Sometimes, the hyperlinks we enter contain spaces. The result is that when an address is not completely entered, Word automatically converts the first half into a hyperlink as soon as the space bar is pressed. How to avoid this situation?

When encountering this kind of network address, we should use double quotes to surround the address when typing it. In this way, when we enter the trailing double quotes and then press the space bar, there will be Network addresses with spaces will be translated correctly. It should be noted that the double quotation marks used here should be English characters, not full-width double quotation marks of Chinese characters.

4. Edit and track hyperlinks

If you need to change the content displayed by the hyperlink in the document, you can right-click the link and select the "Edit Hyperlink" option. Opens the Edit Hyperlink dialog box. Enter new text in the text box of the "Text to be displayed" option and click the "OK" button (as shown in Figure 3).

In the "Edit Hyperlink" dialog box, we can also change the address of the hyperlink so that it points to another network address or local file. The way to follow a hyperlink is to hold down the Ctrl key while clicking the link with the mouse.

5. Create a hyperlink within a document

When you need to create a hyperlink within a document to achieve a jump during reading, you can choose the following three methods:

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(1). Drag-and-drop editing method

First save the document, then select a specific word, sentence or image as the target of the hyperlink, press the right button of the mouse, and drag the selected target Drag to the location you want to link to, release the mouse button, and select the "Create hyperlink here" option in the shortcut menu (as shown in Figure 4).

(2). Copy and paste method

Sometimes, the starting point and end point of the hyperlink are far apart in the document, and it is inconvenient to use drag-and-drop editing. In this case, you can use the following steps to create a hyperlink. Select the target word, sentence or image of the hyperlink, press Ctrl C to copy the selected content, move the cursor to the location where you want to add the link, and select "Edit" * "Paste as hyperlink".

(3). Bookmark method

First save the document, select a specific word, sentence or image as the target of the hyperlink, select "Insert" * "Bookmark", when inserting a bookmark , you need to name the bookmark. Note that the bookmark name cannot be repeated. After naming, click the "Add" button, move the cursor to the location where you want to add a hyperlink, select "Insert" * "Hyperlink", click the "Bookmark" button in the "Edit Hyperlink" dialog box, and click "In Select a specific bookmark in the "Select Location in Document" dialog box and click the "OK" button.

4. Commands and techniques for processing large Word documents 1

When processing ordinary Word documents, we do not pay special attention to headers, footers and other functions.

However, for large documents they can be invaluable. There are dozens of pages of something. If you print it out and mess up the order of the pages... Oh my God! Think of the consequences. But if you have headers and footers, it will be very easy to rearrange them in order.

This article introduces some commands and techniques in Word 2000 that are particularly useful for large documents. Much of what is discussed here also applies to Word 97, and other word processing software other than Word also provide similar tools.

Headers and Footers

Headers and footers allow us to automatically add the document title and page number to each page. When setting the header and footer of a document, you only need to enter the text information once, and the text information will appear on every page of the document. Usually we always put the title of the document in the header (top of the page) and the page number in the footer (bottom of the page). To access the commands related to headers and footers, first select the menu "View/Page", and the document will appear as a paged printout.

Select the menu "View/Header and Footer", and the "Header and Footer" toolbar will appear on the screen (Figure 1). Start with the cursor in the header area, which is an area with a dotted border. To switch to the footer area, click the Switch Between Header and Footer button on the Header and Footer toolbar. Clicking the same button again will return you to the header area.

To add a page number to the footer, first switch to the footer setting mode, then double-click the position where the page number is inserted, and then click "Insert Page Number" on the "Header and Footer" toolbar button inserts a page number field code into the document—this tells Word that the page number should appear at the specified location. If you see the field code {page} where the page number should be displayed, it is because you have enabled field code display. Press "Alt F9" to turn off field codes.

Advanced page number settings

Add text and symbols next to the page number to modify the page number displayed in the footer. For example, you can set the page number to "--Page 2--". To do this, you simply add text next to the page number field code that Word inserts. In addition, you can also select the page number with the mouse, and then format the text for the page number arbitrarily, such as different font sizes and font types.

When using page numbers alone, you can adjust the page numbers to the form "Page X***Page Y". To achieve this, select the menu "View/Header and Footer" and switch to the footer area. Next, do not click "Insert Page Number", but select "Insert AutoText/Page X***Y", and the field code of "Page X***Y" will appear in the footer. .

For large documents (actually any document), we can also insert the document's file name into the footer. The specific method is: select the menu "View/Header and Footer", switch to the footer, select "Insert AutoText", and then select "File Name" from the menu. If you want the file path to also appear, replace "file" with "file name and path".

If you find it too troublesome to frequently select the "View/Header and Footer" menu, you can go directly to the header or footer from Word's "Page" view to skip menu selections. The method is to double-click the header or footer of the page, and the header or footer will immediately be in the editing state. Similarly, to return to the body of the document, you can simply double-click anywhere outside the header and footer.

The display of headers and footers is formatted by the two styles "header" and "footer" respectively. If you want to set your own styles for the header and footer, select the menu "Format/Styles", select the style you want to modify, and then select "Change/Format/Font". Modify the font style and click "OK" when finished.

For large Word documents, we often want to cancel the header and footer on the first page (such as making a cover). You can easily achieve this by following these steps: Click the "Page Setup" button on the "Header and Footer" toolbar, select the "Layout" tab, enable the "Different Home Page" option, and then click "OK."

To create a header and footer for the rest of the document, move to the second page and set it up as described earlier.

After canceling the header and footer of the home page, we often have to start the page numbering from the second page, that is, let the page number of the second page be displayed as page 1, and completely cancel the home page or cover The effect of pages on page numbers. To do this, select the footer, then select the page number with your mouse, and click the "Format Page Numbers" button. Set the starting page number to 0 and click "OK". In this way, the page number of the second page of the document becomes 1.

5. Commands and techniques for processing large Word documents 2

When processing ordinary Word documents, we do not pay special attention to headers, footers and other functions. However, for large documents they can be invaluable. There are dozens of pages of something. If you print it out and mess up the order of the pages... Oh my God! Think of the consequences. But if you have headers and footers, it will be very easy to rearrange them in order.

In the last issue, we introduced "header", "footer" and "advanced page numbering". Have you learned it? In addition to the above methods, there are more tips for processing large Word documents. Please see:

Use headers to separate content

When creating large Word documents, it is best to use headers to contain different topics. pages are divided. Use headings to help readers move through the document hierarchically so they can easily find each topic.

To format titles, the easiest way is to use styles, such as the default title styles "Title 1", "Title 2", etc. When you format headings with styles, you can easily get a table of contents for your document.

To apply a style to a title, first select the title text with the mouse, and then select a style from the "Style" drop-down list box on the "Format" toolbar. If you can't find the style you want, hold down the "Shift key" when clicking the style drop-down list to display the complete list of styles. If you want to convert the text format into three main title styles - "Title 1", "Title 2", "Title 3", you can directly use the keyboard shortcuts, which are: "Ctrl Alt 1", " Ctrl Alt 2", "Ctrl Alt 3" (Figure 1).

One of the advantages of formatting headings with the default style is its ability to generate a table of contents. To generate a content table of contents, you only need to move the cursor to the position where you want to insert the table of contents (usually the beginning of the document), then select the menu "Insert/Index and Table of Contents", select the "Table of Contents" tab, and click the "OK" button. Word will automatically insert a table of contents at the cursor location.

Use structure diagram for quick navigation

Another advantage of using styles to format document titles is that we can easily use document structure diagrams for quick navigation. To view the document structure diagram, please select the menu "View/Document Structure Diagram", and the title list of the document will be displayed on the left side of the screen. Click on any title in this list, and the main editing area of ??the document will automatically go to the location of the title.

If you are using Word 2000, large documents can be navigated using either the table of contents or the document structure map. Each item in the table of contents is a hyperlink to the corresponding title in the document. Clicking on any item will take you to the corresponding part of the document. To quickly return to the beginning of the document, just press the "Ctrl Home" key.

Another way to navigate large documents is to use the Edit menu's Find function to find specific text. For example, if you want to find the part of the document that describes "Purchase Choice", you can directly search for the words "Purchase Choice". If these words do not appear many times in the document, in the "Find and Replace" dialog box, you can click the "Find" and "Find Next" buttons to find the next match of the word, and click "Cancel" after finding the correct position. Just click the button.

Add captions to figures

When you include figures and diagrams in your document, don’t forget to number them and add captions.

In Word, it is very convenient to add captions to graphics: first select the graphics, then select the menu "Insert/Caption", enter a description of the graphics in the dialog box, and finally click "OK", Word will automatically Number and describe. If you add other graphics before this graphic in the future, or delete the graphics before this graphic, Word will automatically modify the graphic number.

If you want to reference the caption of a figure within the document, you must first convert the caption into a frame. Then, move the cursor to the place where you need to insert the caption reference, select the menu "Insert/Cross-reference", select "Chart" from the "Citation Type" list (Figure 3), and select what you want from the "Citation Content" list For the citation type, select the correct caption in "Which caption to quote", and finally click the "Insert" button. A reference to the specified figure caption is now inserted into the document. If the figure number changes because another figure is added or deleted before the figure, the document will be automatically updated accordingly.

6. Six important settings of Word2000

1. Measurement units

The measurement units in word include centimeters, millimeters, and pounds (1 centimeter is approximately equal to 28.35 There are five types of pounds), inches and twelve-point type (one twelve-point type equals 12 pounds). Which measurement unit to use can be selected on the "General" tab of "Tools → Options".

There is also a "Use Character Units" checkbox below the "Measurement Units" drop-down list box. If it is selected, no matter which measurement unit is selected, the scale value on the view ruler is " "Character"; On the "Indent and Spacing" tab of the "Format" → "Paragraph" dialog box, "indent" is measured in "characters", and "before paragraph" and "after paragraph" are measured in "lines".

2. Cancel functions not supported by word97

On the "Save" tab of "Tools → Options" there is a check box for "Cancel functions not supported by word97".

Once this check box is selected, you cannot use functions that are not supported by word97, such as the function of inserting a table into a table cell. The specific performance is as follows: when the cursor moves into a table cell, the "Insert Table" command under the "Table → Insert" menu and the "Insert Table" button on the table toolbar cannot be used.

3. Click and Enter

On the "Edit" tab of "Tools → Options" there is a "Click and Enter" option area, *** there are two items Settings, namely the "Enable Click to Type" checkbox and the "Default Paragraph Style" drop-down list box. To use the click-to-type function, you should select the "Enable 'click-to-type'" checkbox, and then select the desired paragraph style in the "Default Paragraph Style" drop-down list box (the default value is "Text" ).

4. Embed truetype fonts

When the document contains some special fonts (fonts that are not generally installed on computers), such as the traditional Chinese characters included in office 2000 - mingliu, in order to The document can be opened normally on other computers that do not have special fonts installed, and truetype fonts can be embedded in the document. The method is: Select the "Embed truetype font" checkbox on the "Save" tab of "Tools → Options".

Since the length of a truetype font file can range from several megabytes to more than ten megabytes, after embedding truetype fonts, the document length will generally increase to tens of megabytes, which brings great trouble to editing and use. inconvenient. If you select the "Only embed characters used" check box, the length of the document will not increase much, but the content of the special font part of the document cannot be edited on other computers.

5. First line indentation

Whether to use the first line indentation function can be set in the "Paragraph" → "Indentation and Spacing" → "Special Format" drop-down list box Certainly. If you do not select it, you must uncheck the "First line indent" checkbox on the "Autoformat as you type" and "Autoformat" tabs in "Tools → AutoCorrect".

If you choose to use the first line indentation function, select the "Use Character Units" check box on the "General" tab of the "Tools" → "Options" dialog box. In this way, the distance value of the "first line indent" is measured in characters, thus eliminating the need to reset the "measurement value" every time the font size is changed.

6. Document Grid

There are four options on the "File → Page Setup → Document Grid" tab, namely: "No Grid", "Specify Rows Only" Grid" (default), "Specify row grid and character grid" and "Text-aligned character grid". Users can choose one of them according to the type of document being edited.

When editing ordinary documents, you should select "No Grid". This will ensure that the actual line spacing of all paragraph style text in the document is consistent with the specifications in its style.

When editing a long document with mixed graphics and text, you should select "Specify row grid and character grid". Otherwise, when you reopen the document, the drawings will not be in their original places.

7. Use Word 2000 to read electronic documents

With the emergence of a large number of free e-mail magazines, Chinese reading software is gradually becoming popular, such as ReadBook and e-book. These reading software have one common thing in common: they support documents in multiple formats, and can freely set automatic scrolling to facilitate reading. In fact, Word 2000 is not inferior to these software. Now let us take a look at how to turn Word 2000 into a "reading software".

Step one: Open the document you want to read, select the [Options] command in the [Tools] menu, then click the [General] tab, and select "White text on a blue background" in the "General Options" superior. This is helpful to eliminate eye fatigue. In fact, many reading software also does this, such as ReadBook.

Step 2: Click the [Network Line] command in the [View] menu. At this time, equally spaced coordinate lines will appear on the screen. The purpose of this is to facilitate reading.

Step 3: Select the [Customize] command in the [Tools] menu, and click the [Command] tab in the pop-up [Customize] dialog box