The title of the notification letter generally consists of the issuing authority, the cause and the language, and sometimes it can only consist of the cause and the language. The reason, background and basis of the first writing. The subject is about matters that need to be discussed, asked, answered, contacted, asked for approval or answered for approval and informed. Conclusion Different types of letters have different conclusions. If you just tell the other party about it and there is no reply from the other party, the conclusion is often "Hereby Letter" and "Hereby Letter".
The following is an introduction to the matters needing attention in the circular format:
Pay attention to the difference between approval and asking for instructions, and ask for instructions from superiors in a subordinate relationship. To apply for approval of relevant matters to the competent business department without affiliation, an approval letter shall be held. The competent authority shall reply to the application for approval by letter of approval. Cut to the chase and get to the point. Whether you send a letter or reply, don't beat around the bush, avoid empty talk, rhetoric and vagueness.
Language should be standardized and appropriate, reflecting the language characteristics of letters. Send a letter in a peaceful, polite and sincere language, with respect and humility to the competent unit, peace to the subordinate units, and friendliness to the parallel units and non-subordinate units. Avoid using blunt and imperative language. Be clear when replying, and use accurate language to avoid ambiguity and uncertainty.
Please refer to Baidu Encyclopedia-Letter of Notification for the above information.