Circular letter is one of the official letters widely used in our daily life. A letter is an official document in which organs that are not affiliated with each other consult each other, ask questions and answer questions, or request the approval of relevant competent departments. First, we need to know the format of the notification letter.
I. Letter format
This letter consists of three parts: the header, the text and the signature. The format, content and writing requirements of each part are as follows:
(1) header.
It mainly includes the title and the main delivery organ.
1. Title.
2. The main transport organs.
(2) the text.
Its structure generally consists of a beginning, a subject, an end and a conclusion.
1. Let's go. Mainly explain the reason for sending the letter. It is generally required to explain the purpose, basis, reasons and other contents of the letter, and then transfer it to the following with transitional words such as "now explain the relevant issues as follows" or "now reply the relevant matters as follows". In the reasons part of the reply, generally, the title and document number of the communication are quoted first, and then the basis and the reasons for the document are explained.
2. theme. This is the core content of the letter, mainly explaining the letter. The content of the letter is very simple. One letter and one thing should be written directly to Chen Qi. Whether discussing work, answering questions, or requesting the approval of relevant authorities, we should clearly describe the problems and opinions that need to be told to each other in concise and appropriate language. If it is a reply, we should also pay attention to the pertinence and clarity of the reply.
3. It's over.
Generally use polite language to express hope to each other. Or ask the other party to help solve a problem, or ask the other party to reply in time, or ask the other party to make comments or ask the competent department for approval.
4. Conclusion.
Usually, you should choose to use different concluding remarks according to the questions, notices, letters or replies. Such as "I am writing to you", "Please reply immediately", "I am writing to you" and "I am writing to you". Some letters don't have to end. If it is a memo, you can use "from here" and "salute" like ordinary letters.
(3) signature.
Generally including signature and writing time. The name of the signing organ and unit, indicating the written time year, month and day; And stamped with the official seal.
Second, the problems that should be paid attention to in writing letters
In the writing of letters, first of all, we should pay attention to conciseness and clarity, and grasp the discretion of language. Secondly, letters also have the problem of timeliness, especially the prompt reply.
Example: Letter of Change of Purchasing Personnel of Hongda Co., Ltd.
To Star Moon Limited:
Hello, Manager Zhang, thank you very much for your long-term support and love, which has enabled us to establish a good cooperation platform! From 202 1,1,65438+6, the person in charge of our procurement was changed to Li Si, with the telephone number of 3865556, the mobile phone number of 1365684 XXX, the fax number of XXX and the email number of XXX. If you have any questions, please contact me in time. If anyone wants to contact me again in the future. I still hope that Zhang can always receive a reply, thank you!
Hongda co., ltd. 202 1 year 1 1 month16th.