The most comprehensive administrative expense management skills necessary for promotion and salary increase

What is administrative expense management

1. Definition of administrative expense management

Definition: Refers to the management expenses incurred by an enterprise to organize and manage the production and operation of the enterprise, including company expenses incurred by the enterprise's board of directors and administrative management departments in the operation and management of the enterprise, or company expenses that should be borne by the enterprise.

In one sentence: the administrative department is responsible for submitting the content of the purchase payment application.

What should we do about this?

Make cost predictions for the department-related subjects for the next year, complete the department's budget preparation report based on past experience, and adjust expenditures in real time to achieve the purpose of standardized use of department costs.

What aspects does expense management include:

1. Budget management: budget preparation, budget execution preparation

2. Expense control: reimbursement, data statistics, data analysis (Discover the problem)

2. Purpose of administrative expenses

Administrative expense management is not only about reducing costs, but also spending money in the right places, optimizing costs reasonably, and controlling inaccuracies. Reasonable expenses. To sum up:

First: Understand the overall cost situation

Second: Understand the annual administrative expenses

Third: Budget for administrative expenses and management and control as the basis

3. Dimension of cost management (mainly administrative)

1. Venue rental fees: rental fees for staff dormitories, offices, etc., property management fees, maintenance funds, air conditioning wait.

2. Office expenses: the cost of various office supplies and other expenses directly related to office.

3. Water and electricity bills: energy consumption expenses, water bills, electricity bills, property charges, etc. caused by the company's production, office, and living expenses.

4. Travel expenses: travel expenses, transportation expenses, accommodation expenses, etc. actually incurred due to employees traveling domestically or abroad.

5. Greening fee: environmental management of office space, green plant rental, cleaning, etc.

6. Entertainment expenses: official reception or administrative purchase of tea, paper cups, coffee and other supplies.

7. Repair costs: Repair costs incurred to maintain the normal operation of equipment and facilities, including repair and installation fees for computer air conditioners, printers, etc.

8. Welfare fees: corporate culture category, the company provides employee activities and employee benefits.

9. Vehicle management fees: expenses incurred for company vehicles and rental vehicles, insurance, car rental, fuel costs, maintenance, repairs, etc.

10. Decoration expenses: expenses incurred in decorating and maintaining the office.

11. Fixed asset fees: fees for leasing/purchasing fixed assets, etc.

12. Consulting service fees: consultants paid to handle cooperation matters with relevant institutions due to company business needs fee.

13. Platform cooperation fees: refers to the fees incurred by the company in cooperation with third-party institutions and platforms, DingTalk call quota, corporate mail, etc.

4. Communication fees: Telecommunications department fixed-line calls, mobile phone fees, network fiber optics, etc.

15. Intangible asset fees: refers to the fees involved in intangible assets such as patents, trademarks, copyrights, and non-patented technologies.

3. Expense Management Dimension (Administrative Mainly)

Our company has many categories of expense management. It is recommended that partners compare the following to meet the needs of their own company and the business that occurs. What you have listed is divided into second- and third-level subjects to form your company’s administrative expense ledger, which is also an important basis for our administrative budget report.

4. How to comprehensively and effectively control

After the previous logic has been sorted out, how to comprehensively and effectively achieve comprehensive control of administrative expenses is nothing more than establishing a standard "Administrative Expenses Management System" to constrained by rules.