(2) Instructions for Bidding. Instructions to bidders are documents that guide bidders to make correct bidding quotations and inform them of various regulations that they should follow, which generally include the following contents: brief description of the project or project, source of funds, contracting method, qualification requirements, time and place for organizing bidders to visit the project site and hold a pre-bid meeting to answer questions, and related matters. The bidder shall bear all the expenses for preparing and submitting the bidding documents. And the expenses incurred in inspecting the construction site and attending the pre-bid meeting, the matters needing attention in filling in the bidding documents, the delivery address of the bidding documents, the deadline, the matters needing attention in modification and cancellation, and the procedures for bid opening, bid evaluation and bid selection.
(3) Contract conditions.
(4) Technical specifications. Technical specifications are an important part of bidding documents and contract documents, which stipulate the performance and standards of purchased goods and equipment. Technical specifications are also an important basis for bid evaluation. If the technical specifications are not clear or comprehensive, it will not only affect the quality of procurement, but also increase the difficulty of bid evaluation. Technical specifications for goods procurement shall adopt internationally or domestically recognized standards. All technical specifications shall not require or indicate a specific trademark, name, patent, design, country of origin or manufacturer, and shall not contain contents aimed at or excluding potential suppliers, except that the characteristics of the project subject to tender cannot be accurately or clearly stated.
The technical specifications of the project are complicated, including: standards required after the completion of the project, construction procedures, various measurement methods, procedures and standards in the construction process, site cleaning procedures and standards, and so on.
(5) Requirements for tender preparation. A tender is a written statement made by a bidding supplier about its bidding contents, including the composition of bidding documents, bid bond, total bid price and bid validity period.
(6) Supply list, quotation list and bill of quantities.
(7) Performance bond. The performance bond is to ensure the interests of the purchasing unit and avoid the losses caused by the supplier's breach of contract. Generally speaking, the performance bond for goods procurement is 5- 10% of the contract amount, and the project bond is 30-50% of the contract amount if a letter of guarantee is provided, and 10% of the contract amount if a bank guarantee is provided.
(8) Relevant qualification and credit certification documents provided by suppliers.
Tender announcement Before the formal tender, the procurement unit shall publish an announcement in the media designated by the competent government procurement department. Leave enough time between issuing the notice and participating in the bidding, so that the bidding supplier has enough time to prepare the bidding documents.