Shortcut key functions

Ctrl Shift F Change font

Ctrl Shift P Change font size

Ctrl Shift gt; Increase font size

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Ctrl Shift lt; Decrease font size

Ctrl ] Increase font size point by point

Ctrl [Decrease font size point by point

Ctrl D Change Character Format (Font command in the Format menu)

Shift F3 Switch letter case

Ctrl Shift A Make selected letters uppercase

Ctrl B Apply Bold format

Ctrl U Apply underline format

Ctrl Shift W Only underline words and words, not spaces

Ctrl Shift H Apply hide Format text

Ctrl I Apply italic format

Ctrl Shift K Change letters to small caps

Ctrl = (equal sign) Apply subscript format (automatic Spacing)

Ctrl Shift (plus sign) applies superscript formatting (automatic spacing)

Ctrl Shift Z cancels the manually set character format

Ctrl Shift Q Set the selected part to Symbol font

Ctrl Shift * (asterisk) Display non-printing characters

Shift F1 (click) Need to check the text format to understand the format of the text

Ctrl Shift C Copy format

Ctrl Shift V Paste format

Ctrl 1 Single spacing

Ctrl 2 Double spacing

Ctrl 5 1.5 times line spacing

Ctrl 0 Add a line of space before the paragraph

Ctrl E Center the paragraph

Ctrl J Justify both ends

Ctrl L Left alignment

Ctrl R Right alignment

Ctrl Shift D Scattered alignment

Ctrl M Left paragraph indent

Ctrl Shift M Cancel left paragraph indent

Ctrl T Create hanging indent

Ctrl Shift T Reduce hanging indent

Ctrl Q Cancel paragraph formatting

Ctrl Shift S Apply style

Alt Ctrl K Start autoformat

Ctrl Shift N Apply body style

Alt Ctrl 1 Apply Heading 1 style

Alt Ctrl 2 Apply Heading 2 style

Alt Ctrl 3 Apply Heading 3 style

Ctrl Shift L Apply List style ◆Delete text and graphics

Shortcut key function

Backspace: Delete a character on the left

Ctrl Backspace: Delete a word on the left

Delete: Delete a character on the right One character

Ctrl Delete Delete a word on the right

Ctrl X Cut the selected text to the clipboard

Ctrl Z Undo the previous operation

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Ctrl F3: Cut to the graphic field

◆Copy and move text and graphics

Shortcut key functions

Ctrl C: Copy text or graphics

p>F2 (Then move the selected text or graphic point and press Enter)

Alt F3 Create AutoText entry

Ctrl V Paste the contents of the clipboard

Ctrl Shift F3 Paste the contents of the graphic field

Alt Shift R Copy the header or footer used in the previous section of the document

◆Insert special characters

Shortcut key insertion

Ctrl F9 Field

Shift Enter Line break

Ctrl Enter Page break

Ctrl Shift Enter Column separator

Ctrl - Optional hyphen

Ctrl Shift - Non-breaking hyphen

Ctrl Shift Space Non-breaking space

Alt Ctrl C Copyright symbol

Alt Ctrl R Registered trademark symbol

Alt Ctrl T Trademark symbol

Alt Ctrl . (Period) Ellipses

◆Select text and graphics

To select text, hold down the Shift key and press the key that moves the insertion point.

Shortcut keys extend the selection to

Shift → One character on the right

Shift ← One character on the left

Ctrl Shift → End of word

Ctrl Shift ← Beginning of word

Shift End End of line

Shift Home Beginning of line

Shift ↓ Next line

Shift ↑ Previous line

Ctrl Shift ↓ End of paragraph

Ctrl Shift ↑ Beginning of paragraph

Shift Page Down Next screen

Ctrl Shift ↓ p>

Shift Page Up Previous screen

Ctrl Shift Home The beginning of the document

Ctrl Shift End The end of the document

Alt Ctrl Shift Page Down Window End

Ctrl A Include entire document

Ctrl Shift F8 ↑ or ↓ Vertical text block (press Esc to cancel selection mode)

F8 Arrow key document A specific position in the table (press the Esc key to cancel the selection mode)

◆Select text and graphics in the table

Shortcut key function

Tab key Select the contents of the next cell

Shift Tab Select the contents of the previous cell

Hold down the Shift key and press an arrow key repeatedly to extend the selection to adjacent cells Cells

Ctrl Shift F8 and then press the arrow keys to expand the selection (or block)

Shift F8 to shrink the selection

Alt 5 on the numeric keypad Select the entire table

(Num Lock key must be turned off)

◆Move the insertion point

Shortcut key function

← Move one character left

→ Move one character right

Ctrl ← Move one word left

Ctrl → Move one word right

Ctrl ↑　Move up one section

Ctrl ↓Move down one section

Shift Tab Move one cell to the left (in the table)

Tab Move one cell to the right (in the table) in the table)

↑ Move up one line

↓ Move down one line

End Move to the end of the line

Home Move to the beginning

Alt Ctrl Page Up Move to the top of the window

Alt Ctrl Page Down Move to the end of the window

Page Up Move up one screen (scroll)

Page Down Move down one screen (scroll)

Ctrl Page Down Move to the top of the next page

Ctrl Page Up Move to the top of the previous page

Ctrl End Move Go to the end of the document

Ctrl Home Move to the beginning of the document

Shift F5 Move to the previous revision; for a newly opened document, move to the last time the document was closed

The location of the insertion point

◆Move in the table

Shortcut key to move the cursor to

Tab the next cell in a row

Shift Tab Previous cell in a row

Alt Home First cell in a row

Alt End Last cell in a row

Alt Page Up　The first cell in a column

A

lt Page Down　Last cell in a column

↑Previous row

↓Next row

◆Insert paragraphs and tabs in the table

Shortcut keys to insert in cells

Enter New paragraph

Ctrl Tab Tab character ◆Create, view and save documents

Shortcut key functions

Ctrl N Create a new document of the same type as the last used document

Ctrl O Open the document

Ctrl W Close the document

Alt Ctrl S Split document window

Alt Shift C Undo split document window

Ctrl S Save document

◆Find, replace and browse text

Ctrl F Find text, formatting, and special items

Alt Ctrl Y Repeat the search after closing the Find and Replace window

Ctrl H Replace text, special formatting, and special items

Ctrl G Go to page, bookmark, footnote, table, comment, graphic or other location

Alt Ctrl Z Return to page, bookmark, footnote, table, comment, graphic or other location Location

Alt Ctrl Home Browse documents

◆Undo and redo operations

Esc Cancel operation

Ctrl Z Undo operation

Ctrl Y Revert or repeat the operation

◆Switch to other views

Alt Ctrl P Switch to page view

Alt Ctrl O Switch to outline view

Alt Ctrl N Switch to normal view

Ctrl \ Move between master document and subdocument

◆Shortcut keys for document review

Shortcut key function

Alt Ctrl M Insert comment

Ctrl Shift E Turn on or off the mark revision function

Home Navigate to the beginning of the comment

End: Navigate to the end of a comment

Ctrl Home: Navigate to the beginning of a group of comments

Ctrl End: Navigate to the end of a group of comments

Alt Shift O Mark table of contents entry

Alt Shift I Mark citation table entry

Alt Shift X Mark index entry

Alt Ctrl F Insert footnote

Alt Ctrl E Insert endnote shortcut key function

Alt Shift D Insert Date field

Alt Ctrl L Insert Listnum field

Alt Shift P Insert Page field

Alt Shift T Insert Time field

Ctrl F9 Insert empty field

Ctrl Shift F7 Update link information in Word source document

F9 Update selected fields

Ctrl Shift F9 Unlink fields

Shift F9 Switch between field codes and their results

Alt F9 In Switch between all field codes and their results

Alt Shift F9 Run Gotobutton or Macrobutton from the field showing field results

F11 Navigate to the next field

Shift F11 Go to previous field

Ctrl F11 Lock field

Ctrl Shift F

11. Unlock the field Alt Shift ← Raise paragraph level

Alt Shift → Lower paragraph level

Ctrl Shift N Downgrade to text

Alt Shift ↑ Move up Selected paragraph

Alt Shift ↓ Move selected paragraph down

Alt Shift Expand text under heading

Alt Shift - Collapse text under heading

Alt Shift A Expand or collapse all text or headings

Slash (/) on the numeric keyboard Hide or show character formatting

Alt Shift L Show only the first line of text Or display the entire text

Alt Shift 1 Display all titles with the title 1 style

Alt Shift n Display from title 1 to title n

(referring to the title Level) To use these key combinations for all headings, you need to create the main mail merge document first.

Shortcut key functions

Alt Shift K Preview mail merge

Alt Shift N Merge documents

Alt Shift M Print the merged documents

Alt Shift E: Edit mail merge data document

Alt Shift F: Insert merge field shortcut key function

Ctrl K: Insert hyperlink

Alt ← Return one page

Alt → Forward one page

F9 Refresh Ctrl P Print document

Alt Ctrl I Switch to or exit print preview Arrow keys while zooming in Move on the preview page

Page Up or Page Down Turn through the preview page page by page when reducing the display ratio

Ctrl Home Move to the first preview page when reducing the display ratio

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Ctrl End Move to the last preview page when zooming out. To complete most of the following operations, the Office Assistant must be open and visible.

Shortcut key functions

F1 Get help from the Office Assistant (the assistant is displayed)

Alt F6 Activate the Office Assistant balloon

Alt Use the numeric keys to select a help topic from the list displayed by the assistant (Alt 1 represents the first topic and so on)

Alt ↓ View more help topics

Alt ↑View previous help topics

Esc Close assistant messages or prompts ◆Work in the help window

Shortcut key functions

Alt O Show options menu To access commands on the Help toolbar

Alt Spacebar to display the program control menu

Alt F4 Close the active Help window

◆Move in the navigation pane

Shortcut key function

Ctrl Tab: Switch to the next tab

Ctrl Shift Tab: Switch to the previous tab

Alt C: Switch Go to Contents tab

Alt I Switch to Index tab

Enter Open or close the selected book, or open the selected help topic

↓ Select Next Book or Help Topic

↑Select the previous book or Help Topic

◆Move in the topic pane

Shortcut Key Function

Alt ←　Return to the viewed help topic

Alt → Go to the viewed help topic

Tab Go to the first or next hyperlink

Shift Tab Go Go to the last or previous hyperlink

Enter Activate the selected hyperlink

Esc Close the pop-up window

↑ Scroll to the beginning of the help topic

↓ Scroll toward the end of the help topic

Page Up Scroll toward the beginning of the help topic in larger increments

Page Down Scroll toward the beginning in larger increments Scroll to the end of the help topic

Home Move to the beginning of the help topic

End Move to the end of the help topic

Ctrl P Print the current help topic

Ctrl A: Select the entire help topic

Ctrl C: Copy the selected content to the clipboard shortcut key

Shift F10: Display

F10: Activate Menu bar

Alt Spacebar Displays the program icon menu on the program title bar

↓/↑ (such as the menu selection menu or next in the submenu

or Submenu is displayed) Or previous command

←/→ Select the left or right menu, or switch between the main menu and

submenu when the submenu is displayed

Home or End: Select the first or last command in the menu or submenu

Alt: Close the displayed menu and submenu at the same time

Esc: Close the displayed menu. If the submenu is displayed, only close the submenu

Alt Ctrl => Add toolbar button to the menu. When you type this shortcut and then click a toolbar button

, Microsoft Word adds the button to the appropriate menu. For example, click the Bullets button on the Format toolbar to add the Bullets command to the Format menu.

Alt Ctrl - Removes a command from the menu. When you type this shortcut key (on the numeric keypad and then select a menu command, the command will be deleted by the minus key). If you change your mind, you can press Esc to cancel this shortcut command. To restore the modified menu, you can reset the menu in Tools/Customize.

Alt Ctrl customizes shortcut keys for menu commands. When you key in this shortcut (the plus key on the numeric keypad and select a menu command) the Customize Keyboard dialog box appears, where you can add, change or remove shortcut keys. ◆Move in documents and program windows

Shortcut key functions

Alt Tab Switch to the next program or Microsoft Word document window

Alt Shift Tab Switch to the previous program Or Microsoft Word document window

Ctrl Esc Display Microsoft Windows Start Menu

Ctrl W Close the active document window

Ctrl F5 Restore the maximized active document window

Ctrl F6 Switch to the next Word document window

Ctrl Shift F6 Switch to the previous Word document window

Ctrl F7, Press the arrow keys when the document window is not in When the document window is maximized, press Enter to execute the move command (click the document icon in the title bar to display this command)

Ctrl F8, press the arrow keys when the document window is not maximized, and Press Enter to execute the size command (click the document icon in the title bar to display this command)

Ctrl F10 Maximize the document window

◆Move in the dialog box

Shortcut key function

Ctrl Tab: Switch to the next tab in the dialog box

Ctrl Shift Tab: Switch to the previous tab in the dialog box

Tab Move to the next option or option group

Shift Tab Move to the previous option or option group, the arrow moves between options in a selected list, or moves between options in a group of options

Spacebar Performs the specified action of the selected button; selects or clears the check box, the letter in the selected list, moves to the next option starting with the typed letter

Alt letter selection option , or select or clear the checkbox next to an option name that contains that letter (underlined)

Alt ↓ (when a list is selected) Open the selected list

Esc (when a list is selected ) Close the selected list

Enter Perform the specified operation of the default button in the dialog box

Esc Cancel the command and close the dialog box shortcut key function

Ctrl F12 Display Open dialog box

F12 Show Save As dialog box

Alt 1 Go to the previous folder (up one level button)

Alt 3 Close the dialog box, and open (Search Web button)

Alt 4. Delete the selected folder or file (Delete button)

Alt 5. Create a new subfolder in the open folder (New File Clip button)

Alt 6 Switch between List, Details, Properties, and Preview views (click the arrow next to the View button)

Alt 7 Display the Tools menu (Tools button)

F5 Refresh the files visible in the Open or Save As dialog box (File menu). After activating the email header, you can use the following shortcut keys (press Shift Tab to activate the email header).

Alt S Send the current document or email

Ctrl Shift B Open the address book

Alt K Check the recipients, CC and BCC lines for Address book inconsistent name

Alt . (period) Open the address book in the recipient field

Alt C Open the address book in the carbon copy field

Alt B Open the address book in the BCC field

Alt J Go to the subject field

Alt P Open the Microsoft Outlook Mail Options dialog box (in Mail, click the View menu option command to display this dialog box).

Ctrl Shift G Create a message flag

Shift Tab Select the previous field or button in the email header

Tab Select the next box or button in the email header Select the body of the message or document (when the last box in the email header is active)