Every step is related to the final result of bidding, from tender preparation to tender information arrangement, and then to the updating and filing of business and technical materials. Don't be disqualified from bidding because of the preparatory work, so the interpretation of the bidding documents is very important.

1. Contents of bidding documents

A bidding document is a written document in which a tenderer provides suppliers or contractors with the information they need to prepare their bids, and informs them of the rules and procedures on which bidding will be based. The tenderee or its entrusted bidding agency shall prepare the bidding documents according to the characteristics and requirements of the project subject to tender, and there are good bidding documents in the procurement document network here.

The tender documents shall at least include the following contents:

1. Instructions to the tenderee;

2. the nature and quantity of the project subject to tender;

3. Technical specifications;

4. Requirements of tender price and its calculation method;

5. Criteria and methods of bid evaluation;

6. Time for delivery, completion or provision of services;

7. Relevant qualification and credit certification documents that the bidder should provide;

8. The amount of bid bond or other forms of guarantee;

9. Requirements for preparation of bid documents;

1. The method, place and deadline for providing the bid documents;

11. the schedule of bid opening and evaluation;

12. Main contract terms.

2 six steps to get the tender documents

1. Look at the qualification examination

Qualification examination refers to the tenderer's evaluation and examination of the business qualification, professional qualification, financial status, technical ability, management ability, performance and reputation of the prequalified applicant or bidder, so as to determine whether it has the qualification and ability to participate in project bidding and perform the contract.

Qualification examination is a necessary procedure for bidding projects, so bidders must pay attention to it. Look at the qualification examination, mainly depends on the hard indicators of performance, scale, finance, personnel, etc., and then look at whether there is a hard threshold for your own enterprise bidding. Although in line with the principle of encouraging competition, the qualification examination is generally not too demanding or too special, but it should be taken seriously.

second, look at the detailed review

mainly look at some business and technical scoring standards in the bidding documents. According to the strength of your own company, roughly analyze what standards are required, and how to get high scores from objective points (such as performance, financial situation, schedule, etc.) and subjective points (such as plans, etc.). According to these, formulate bidding strategies, find your own advantages, make up your own disadvantages, and be aware of them.

third, look at the pre-attached table of the instructions to bidders

Look at the pre-attached table of the instructions to bidders carefully, which covers all the key clauses, and careful study will help to understand how to do the whole bidding document, especially some non-deviating clauses (substantive clauses).

Fourth, look at the contract part

Combining with the commercial non-deviation clause, look at the general requirements of the contract, the settlement method, the payment terms and so on.

v. reading the technical specification

this part should be fully communicated with the technicians in detail, so as to meet the requirements of the tenderee as far as possible or completely.

VI. Remember key points

Key points generally include: publicity period, deadline for bidding, letter of guarantee or deposit, bid opening place, file format (such as signature and seal of key pages) and so on.

mistakes easily made

according to the tender documents, the tender that was painstakingly made was rejected because some details were not paid attention to during the bid opening.

3 Common situations

Cover:

1. Whether the cover format is consistent with the format required by the tender documents, and whether there are typos in the text printing.

2. Whether the cover bid section and mileage are consistent with the bid section and mileage.

3. Whether the enterprise legal person or entrusted agent signs or seals in accordance with the regulations, whether the official seal of the unit is affixed in accordance with the regulations, and whether the name of the tendering unit is consistent with the name of the unit at the time of qualification examination.

4. Whether the bidding date is correct.

Table of Contents:

5. Whether the contents of the table of contents are consistent with the requirements of the tender documents in terms of sequence and text.

6. Whether the directory number, page number and title are consistent with the content number, page number (content home page) and title.

the tender and appendix to the tender:

7. Whether the format, bid section and mileage of the tender conform to the provisions of the tender documents, and whether the name of the construction unit and the name of the tender unit are correct.

8. Whether the quoted amount is consistent with the "Total Bid Quotation Summary", "Bid Quotation Summary" and "Comprehensive Quotation Table", whether the figures and words are consistent, and whether the quoted amount of international bid documents in Chinese and English is consistent.

9. Whether the construction period shown in the tender meets the requirements of the tender documents.

1. Whether the tender has been stamped with the official seal as required.

11. Whether the legal representative or entrusted agent signs or seals as required.

12. Whether the date of the tender is correct and consistent with that shown on the cover.

modify the statement of high price (or letter of price reduction):

13. Whether the statement of modifying the quotation is the same as the tender.

14. Is the price reduction letter bound or delivered separately according to the requirements of the tender documents?

power of attorney, bank guarantee and credit certificate:

15. Whether the power of attorney, bank guarantee and credit certificate are filled in the format required by the tender documents.

16. Whether the above three items are correctly signed or sealed by the legal person.

17. Whether the entrusted agent signs or seals correctly.

18. Whether the date of the power of attorney is correct.

19. Whether the authorization authority meets the requirements of the tender documents, the official seal of the unit shall be stamped and improved.

2. Does the credit amount in the credit certificate meet the express requirements of the owner? If the owner does not express it, does it meet a certain proportion of the total bid price?

quotation:

21. The quotation preparation instructions should meet the requirements of the tender documents, and be simple and appropriate.

22. Whether the format of the quotation sheet is in accordance with the format required by the tender documents and whether the subheads are sorted correctly.

23. whether the "summary table of bid quotation", "summary table of bid quotation", "comprehensive quotation table" and other quotation tables are filled in according to the provisions of the tender documents, and whether the compilers, reviewers and bidders sign and seal them as required.

24. Whether the figures in "Summary of Bidding Quotation" and "Summary of Bidding Quotation" are consistent, and whether there is any arithmetic error.

25. Whether the figures in "Summary Table of Bidding Quotation" and "Comprehensive Quotation Table" are consistent, and whether there are arithmetic errors.

26. Whether the unit price of "Comprehensive Quotation Table" is consistent with the indicators of "Single Budget Table" and whether there is any arithmetic error. Whether the cost of "comprehensive quotation sheet" is complete, especially when it is changed back and forth, special attention should be paid.

27. Whether the figures in the "Single Budget Table" are consistent with those in the "Supplementary Unit Price Analysis Table" and "Transportation and Miscellaneous Unit Price Analysis Table", whether the project quantity is consistent with the bidding bill of quantities, and whether there is any arithmetic error.

28. Whether the "Supplementary Unit Price Analysis Table" and "Transportation and Miscellaneous Unit Price Analysis Table" are on the high side or on the low side, analyze the reasons and whether the unit prices of labor, materials and machinery used are reasonable and accurate, so as to avoid unbalanced quotation.

29. whether the transportation distance used in the "unit price analysis table of transportation and miscellaneous fees" conforms to the provisions of the bidding documents and the actual investigation.

3. Whether the auxiliary engineering fee is close to the design budget estimate of the bid section, whether the reduction rate meets the requirements of the tender documents, whether it is consistent with the relevant descriptions of other contents of the tender, and whether other quotation materials required in the tender documents are accurate and complete.

31. Whether the quota application is consistent with the construction method arranged by the construction organization design, and the machine configuration should be consistent with the construction scheme as far as possible, so as to avoid the big difference between the quantity and machine statistics table and the machine configuration table.

32. Whether the unit and quantity of quota measurement are consistent with the unit and quantity of quoted project.

33. Whether the contents of the project in the "Bill of Quantities" table are consistent with the applied quota.

34. The "Summary of Bidding Quotation" and "Bill of Quantities" are automatically calculated by Excel, and whether the quantity multiplied by the unit price is equal to the total price (the total price is rounded up according to the rounding rule). Reverse the unit price of the total project, and keep two decimal places.

Confirmation and commitment to the tender documents and contract terms:

35. Whether the tender commitment is consistent with the requirements of the tender documents.

36. Whether the commitment content is consistent with other relevant contents of the tender.

37. Does the commitment cover all the contents of the tender documents, and does it substantially respond to all the contents of the tender documents and the intention of the tenderer? Whether the bidding documents respond to the requirements of subcontracting projects implied in the bidding documents in essence.

38. Whether the contents required to be promised item by item in the tender documents are promised item by item.

39. Whether the confirmation and commitment of the tender documents (including addendum) and contract terms have confirmed all the contents and terms, not only the main terms, but also the exact wording, without reservation or other room.

construction organization and construction schedule:

4. Whether the general situation of the project is accurately described.

41. Whether the planned start-up and completion dates conform to the schedule and regulations of the construction period in the bidding documents, and whether the stage construction period and node construction period of the sectional works meet the requirements of the bidding documents. The construction period should be reasonable in advance, and corresponding measures should be taken. If it cannot be advanced, it will never be advanced, such as the construction period of the bridge-laying project.

42. Whether the written description of the construction period and the arrangement of the construction sequence are consistent with the "image progress diagram", "crossing diagram" and "network diagram", especially the construction period of the bridge-laying and bridge-erection project should be carefully arranged according to the specific situation, so as to avoid the phenomenon inconsistent with the actual situation.

43. Overall deployment: whether the construction team and principal responsible person are consistent with the capital review plan, and whether the written description is consistent with the "plan", "organization block diagram", "personnel resume" and the proposed position.

44. Whether the construction scheme matches the construction method and technology.

45. Whether the construction scheme is consistent with the requirements of the tender documents and the relevant commitments in the tender. Whether the material supply is consistent with Party A's requirements, whether it is unified for storage and transportation, whether it is supplied by Party A or purchased by bidding. Whether the temporary communication scheme is handled according to the requirements of the tender documents. (If overhead lines are required, wireless quotation is not allowed). Whether the number of construction teams is configured in accordance with the provisions of the tender documents.

46. project schedule: whether the total construction period meets the requirements of the bidding documents, and whether the key construction period meets the requirements of the bidding documents.

47. Are there any special arrangements for special engineering projects? The project measures for construction in winter should be appropriate, those that affect the quality must be stopped, the construction of expansive soil in rainy season should be considered, the bridge and culvert foundation across seasonal rivers should be completed before rainy season, and the arrangement of working procedures and time limit should be reasonable.

48. Whether the process arrangement of "network diagram" is reasonable and whether the key lines are correct.

49. if the "network diagram" needs to be interrupted, whether it is correctly represented, whether the end of each project belongs to the corresponding position, and whether the dummy operation is reasonable.

5. whether the engineering projects in the "image progress diagram", "crossing diagram" and "network diagram" are complete: subgrade, bridge and culvert, track or pavement, houses, water supply and drainage and station equipment, and temporary facilities.

51. Does the "floor plan" arrange the positions of the team station, construction site and temporary facilities according to the bidding documents, and whether the land occupied by the station, construction site and temporary projects and the number of projects are consistent with the written description?

52, labor, material plan and mechanical equipment, testing instrument table is complete.

53. Whether the annual, quarterly and monthly plans for labor and materials have been prepared according to the requirements of bidding.

54. Whether the labor allocation is consistent with the labor curve, the difference between the total number of days and the total number of days in the budget table should be reasonable.

55. Whether the description of the construction scheme and construction method in the tender conforms to the requirements of the design documents and tender, and whether the data used are consistent with the design.

56. Whether the description of the construction method and technology conforms to the current design specifications and standards.

57. Whether there are flood control measures (if necessary), and whether the measures are powerful, concrete and feasible.

58, whether there are security, fire control measures and labor force adjustment measures in busy farming season.

59. Whether the quantity of main engineering materials is consistent with the quantity in the statistical table of the budget table.

6. Whether the types and models of equipment in the list of mechanical equipment and testing instruments are consistent with the construction method and process description, and whether the quantity meets the needs of project implementation.

61. Whether the text description and block diagram of the construction method and process are consistent with the construction plan and the process description arranged by the construction organization of key projects; Whether the general progress chart is consistent with the progress chart of key projects.

62. Are the descriptions of construction organization and construction schedule consistent with those of quality assurance measures, safety assurance measures and time limit for a project?

63. Whether the process block diagram of the main project in the bidding documents is complete.

64. Whether the construction methods of major projects are consistent with the suggestions of the design unit, and whether the reasons are reasonable and sufficient.

65. Does the construction scheme and method consider the coordination and cohesion with the adjacent blocks and before and after the process?

66. Whether the arrangement of temporary works is reasonable and whether the quantity meets the construction needs and the requirements of the bidding documents. Whether the location and quantity of temporary land occupation comply with the provisions of the tender documents.

67. Whether the transition scheme is reasonable and feasible, and whether it is consistent with the bidding documents and design intent.

project quality:

68. Whether the quality objectives are consistent with the requirements of the bidding documents and contract terms.

69. Whether the quality objectives are consistent with the quality assurance measures "Creating an All-Excellent Target Management Chart".

7. Whether the quality assurance system is sound, whether the ISO92 quality management mode is used, and whether the project leader is responsible for the project quality for life.

71. Whether the technical guarantee measures are perfect, and whether there are separate guarantee measures for special projects such as expansive soil, concentrated earthwork, soft soil subgrade, large-scale interchange, extra-large bridge and long tunnel.

72. Whether there are perfect construction guarantee measures in winter and rainy season and construction quality guarantee measures in special areas.

Safety guarantee measures, environmental protection measures and civilized construction guarantee measures:

73. Whether the safety objectives are consistent with the requirements of the bidding documents and enterprise safety objectives.

74. Ensure whether the existing railway operation and construction safety measures comply with the relevant regulations of the railway department, and whether the tender is accompanied by a safety responsibility certificate.

75. Whether the safety guarantee system and safety production system are sound and the responsibilities are clear.

76. Whether the technical measures for safety assurance are perfect, and whether the key points of safety work are guaranteed separately.

77. Whether the environmental protection measures are perfect, whether they comply with environmental protection laws and regulations, and whether the civilized construction measures are clear and perfect.

time limit for a project guarantee measures:

78. Whether the time limit for a project is consistent with the schedule statement, and whether it is consistent with the "image progress chart", "crossing chart" and "network chart".

79, the time limit for a project guarantee measures are feasible, and conform to the requirements of the tender documents.

Measures to control (reduce) the cost:

8. Does the tender document require such measures (not required).

81. If required, the measures should be practical, concrete and credible (no over-commitment, no boasting).

82. When encountering special favorable conditions, we should give full play to our advantages, such as approaching the team, making beams nearby, and making use of the existing temporary facilities.

Construction organization, team composition, resumes and certificates of key personnel:

83. Whether the organization block diagram is consistent with the proposed construction team.

84. Whether the proposed construction team is consistent with the construction organization design text and "floor plan" description.

85. Whether the resumes, experiences and years of the main technical and management leaders meet the mandatory standards in the bidding documents, and whether the proposed positions are consistent with the above.

86. Is the certificate of the main person in charge in order?