I have several years of working experience in an office within the system, and have held many meetings, large and small. People who have experienced it tell everyone: it is not difficult to hold meetings, and we need to master its standards and processes. I will summarize the following precautions for you from the three stages of preparation before the meeting, service during the meeting, and closing after the meeting. I hope you will avoid detours on the way to hosting the meeting. 1. Preparation before the meeting

The first is to formulate a meeting plan: combined with the leadership's wishes and department arrangements, formulate a detailed meeting plan and provide it to the leader for review. The second is to prepare meeting documents: draft and improve speech materials; prepare agenda and other materials required for the meeting. The third is to issue meeting notices: draft, review, and issue meeting notices; clarify meeting time, location and other agenda arrangements. The fourth is to prepare for the meeting: (This is the key point, let me explain it further) 1. Book a conference room, check the hygienic condition of the conference room, ensure that the floor and table are clean and tidy, and items, tables and chairs are arranged neatly; 2. Place seat signs, The principle of placing the seat cards is that the most responsible person is in the middle, first left and then right. This must not be wrong. 3. Check the sound, lighting, microphone and other equipment, and adjust them to the best effect; 4. Prepare tea, check whether there are enough hot water, water cups, and tea leaves. Be sure to prepare a few more pots of hot water to ensure enough backup. In hot weather, it can be distributed to each person. Mineral water is placed on the table in advance; 5. Make meeting certificates and logos; 6. Arrange news reports. For large meetings, you can first set up the framework of news reports; 7. Prepare emergency plans for meeting vehicles, traffic diversion, etc.; Personal Experience:

To run a good meeting, it is very important to prepare well before the meeting. Let me give you some examples where I have made mistakes or lack of preparation before meetings, which led to meetings that did not go well. The meeting plan must be reviewed by the leader, and the meeting agenda must be reviewed by the leader. In particular, those who need to host and speak must be notified and prepared in advance. I once forgot to notify the leader of a meeting in advance. As a result, the leader was unable to attend the meeting due to something else. The meeting agenda was completely revised, which also caused the leader to be dissatisfied. The placement of the meeting place cards must not be wrong. People within the system are very concerned about their professional titles and rankings. Please inform the leader in advance of any special circumstances. In addition, we did not prepare enough tea. It was very embarrassing when there was no tea in the middle of the meeting. We called for water from outside to save the venue. 2. In-meeting services

The first is to check the meeting preparations and check in detail whether every preparation for the meeting has been arranged. The second is to count the people attending the meeting, identify the participants, and coordinate the attending leaders. Meetings within the system must be well arranged for leaders! The third is to keep meeting minutes, arrange meeting record takers in advance, make meeting minutes, and prepare meeting sign-in sheets. The fourth is to do a good job in meeting security, and do a good job in all-round meeting security, tea arrangements, agenda coordination, emergency plans, etc. Personal experience:

In-meeting service depends on the size and importance of the meeting. For example, this is a mistake I have made recently. For example, if the meeting is more casual, then the frequency of adding tea during the meeting can be slowed down. I recently encountered a meeting. Because there was a superior leader, our leader paid special attention to it. Less than ten minutes after the meeting started, the leader called me to add water, and after a while he urged me! In this case, I would rather make more trips myself than let the boss call me to urge me. We have to be discerning! 3. Finishing after the meeting

First, do a good job of financial settlement. If the meeting is held in a rented venue outside, there will be venue fees, activity fees, etc. Meetings held in your own unit will also have other expenses that need to be settled. The second is to do a good job summarizing the conference affairs and writing a summary of the conference affairs based on the actual situation. The third is to do a good job in binding and storing materials. Meeting materials for large meetings need to be archived and preserved. The fourth is the return and arrangement of conference supplies, and organizing conference supplies in a timely manner. The fifth is to promote the conference, write promotional materials, organize photos, and conduct publicity reports. Personal experience:

I personally think that the two tasks of finishing the meeting are more important and error-prone. First: Do a good job in archiving meeting materials. Not only various materials before, during, and after the meeting, but also videos, etc. must be archived and saved. On the one hand, it is for later review, and on the other hand, it is also for summarizing experiences and lessons. Second: News reports must be timely! Be sure to take it out on the day of the meeting or the next day, prepare it in advance if necessary, and supplement it as soon as the meeting is over.