(1) According to the annual material consumption rate and loss rate and the forecast for the next year, all departments of the hotel prepare the purchasing plan and budget at the end of each year and submit them to the finance department for review;

(2) Unplanned procurement or temporarily added projects, and make plans or report to the Finance Department for review;

(3) The procurement plan shall be made in triplicate, one for self-storage and three for financial department.

2. Approve the procurement plan

(1) The Finance Department shall summarize the purchasing plans and reports of all departments and review them;

(2) The Finance Department formulates the budget for purchasing materials according to the actual business of the hotel this year, the consumption and loss rate of materials, the business indicators and business forecasts for the next year;

(3) Summarize the procurement plan and budget and report to the General Manager for approval;

(4) The approved procurement plan is submitted to the financial manager for supervision and implementation, and the financial department has the right to refuse to pay for unplanned and unapproved procurement requirements.

3, material procurement

(1) According to the approved purchase plan, the buyer shall purchase the goods in time according to the name, specification, model, quantity and unit of the goods to ensure timely supply.

(2) For bulk goods or long-term needed materials, long-term supply agreements can be signed with relevant factories, hotels and shops according to the approved plan to ensure the quality, quantity, specifications, varieties and supply requirements of the goods.

(3) food, meals, oil, wine, drinks, etc. The products used by the catering department shall be purchased by the manager of the catering department, the chef or the banquet department, and the purchasing personnel shall purchase or place orders as planned to ensure the supply.

(4) Unplanned and temporary materials in urgent need can be purchased after being approved by the general manager or the manager of the relevant department authorized by the general manager to ensure the need.

4. Material acceptance and storage

(1) The purchased materials, whether direct dialing or warehousing, must be checked and accepted by the warehouse keeper;

(2) The warehouse keeper's acceptance is based on the sample acceptance invoice of the order. After acceptance, you should sign the invoice or send a receipt, then dial directly according to the procedure and put it in storage according to the regulations.

5. Reimbursement and payment

(1) payment

(1) Payment of bulk materials purchased by the buyer shall be reviewed by the financial manager, and payment can only be made after confirmation and approval;

(2) Generally, the cashier fills in the check according to the accurate figures or documents provided by the buyer. If the buyer receives the blank check, the amount must be limited to a certain range;

(3) According to the financial system of the hotel, the payment of more than 65,438+000 yuan shall be made by cheque or entrusted bank, and the payment of less than 65,438+000 yuan shall be made in cash.

(4) If cash is required to be paid, it must be approved by the manager of the finance department before it can be paid, but the cash must be within a certain range.

(2) Reimbursement

(1) The buyer's reimbursement must be based on the invoice signed by the inspector together with the acceptance sheet, and it can only be reimbursed after the cashier examines whether it is approved or within the planned budget.

(2) If the buyer purchases goods from self-employed households, he can issue an invoice through the tax department. If the seller has no invoice due to urgent need, the seller should write a sales certificate and sign and seal it. With the approval of the department manager or financial manager, the certificates of two or more buyers and the acceptance certificates of inspectors will be reimbursed.

Business operation system of purchasing department

1, according to the requirements of the user department and the purchase application form, make multiple inquiries and fill in the price, quality and supplier questionnaire;

2. Submit the questionnaire to the general manager, report the inquiry, and determine the best procurement plan after review;

3, under the arrangement of the general manager, according to the purchasing plan determined by the purchasing manager to purchase;

4. Complete spot purchase and futures purchase according to the working procedures formulated by the hotel and the department;

5, all kinds of problems in the acceptance of goods, should find out the reason in time, and report to the manager;

6. After the goods are accepted, send them to the warehouse for acceptance and warehousing, and go through relevant warehousing procedures.

7. Declare the variety, quantity and payment of the goods to the relevant departments, and attach the purchase application form or distribution contract;

8. Submit the purchase requisition, invoice, receipt or purchase contract to the Finance Department for proofreading and auditing, and go through the reimbursement or settlement procedures.

Purchasing time of food raw materials in purchasing department

1, according to the purchasing plan and quality requirements of food raw materials submitted by the Food and Beverage Department, purchase with good quality and quantity on time.

2. Purchase the returned raw materials according to the time required by the Food and Beverage Department. 8:30-9:00 am and 16:00- 16:30 pm are food acceptance hours every day.

Seafood acceptance procedures:

The seafood varieties ordered by the guests are picked up by the person in charge of seafood pool, and the weight and quantity are accepted by XX, and then the cashier calculates the price according to the actual weight and quantity.