Meeting notice refers to the notice sent to the participants after the preparations for the meeting are basically ready, so as to facilitate the participants to make preparations in advance. It usually includes two forms: written notice and oral notice. For more solemn meetings, there are many people attending the meeting, and written notice is required. The writing format of written notice consists of three parts: title, text, signature and date. The title can be composed of the notifying organ, meeting type and language name, or it can just be written as "meeting notice" or "notice".
Notice of important meetings should also be issued with the document number of the notifying organ, notice of daily work meetings should be issued with a separate document number, and notice of temporary meetings should not be issued with a document number. The text should specify the name, time, place, duration, topics and requirements of the meeting. For large and medium-sized conferences and conferences attended by foreign comrades, the registration place, whether there is transportation, what materials and articles to bring, whether to bring or how many staff should also be clearly written.
Classification of notices
1. Publicly notified: Also known as publicly notified. Notice used when issuing and promulgating rules and regulations.
2. Indicative notice: it is an indicative notice that the higher authorities explain the opinions and requirements of the higher authorities to the lower authorities on an important aspect of work or problems.
3. Transaction notification: also known as transaction notification. Mainly used to arrange work, arrange activities and solve some specific problems in practical work.
4. Notice of approval: including approval notice and forwarding notice, with "attachment" when posting (written directly in document form without attachment), and the main content of the notice is "attachment".
5. Notice of appointment and removal: According to the cadre management authority, it is used to issue the notice of appointment and removal of personnel within the specified scope.
6. Notice of the meeting: it is an official document to inform the organs and units attending the meeting of relevant matters.