A collection of practical Word usage tips

1. Question: How to set a different header for each page in WORD? How to make the headers displayed differently for different chapters?

Answer: In sections, you can set different headers for each section. File - Page Settings - Layout - Header and Footer - Different Home Page

2. Question: How can I use a different header for each chapter in Word? Why can I only use one header now and change them all once I change it? Answer: In Insert delimiter, select Insert section break. You can select the continuous one, and then click the "Same as before" button before changing the header on the next page. Any further changes will not affect the previous one. In short, section breaks make them independent. The "Same as before" button on this toolbar is displayed on the toolbar, but it is in the form of an icon. When the cursor is moved above it, the words "Same as before" are displayed

3. Question : How to merge two WORD documents. Different headers need to be written in two files first and then merged. How to do it? Answer: In the header setting, select the options such as odd and even pages are different/different from the previous one

4. Question: How to make the odd and even pages different when editing the header setting in WORD? For example: a single-page Zhejiang University dissertation, this One is easy to set up; double page: (title of each chapter), what are the tricks for this one? Answer: Insert the section separator, remove it the same as the previous section settings, and then set the odd and even pages to be different.

5. Question: How to make the WORD document only have the first page without header and footer? Answer: Page Settings - Header and Footer, select a different home page, then select the small arrow in the header of the home page, Format - Border and Shading, select None, just go to "View" - "Header and Footer", In the page settings, you can see a "same as before" sign without selecting the entire document. If you don't select it, the settings before and after will be different.

6. Question: How to set the header from the third page? Answer: Insert a section break at the end of the second page, and remove the same section as the previous section in the header format of the third page. If there are headers on the first and second pages, just set it as the main text

< p>●In the new document, menu-View-Footer-Insert page number-Page number format-The starting page number is 0, OK;

●Menu-File-Page Settings-Layout-The first page is different, OK ;

●Place the cursor at the end of the first page, menu-File-Page Setup-Layout-First Page Different-Apply to the insertion point and confirm. The difference between steps 2 and 3 is that step 2 applies to the entire document, while step 3 applies after the insertion point. In this way, after making two different homepages, the page numbers will start from the third page and numbered from 1, complete.

7. Question: A straight line automatically appears in the WORD header. How to deal with it? Answer: Change the format from "Header" to "Clear Format", which is on the far left of the "Format" shortcut toolbar; select the header text and arrows, Format - Borders and Shading - Settings and select None

8. Question: The header is usually ---------, with the title or other words written on it. What I want to do is to change this line into a double line. How can I change the line used to modify the header in WORD? Double lines? Answer: Follow the steps below:

●Select the text of the header, including the arrow at the end

●Format - Border and Shading

●Select linear to double lines

●In the preview, click on the small square on the lower left, double lines will appear in the preview graphic

●Confirm ▲You can set the top and bottom by yourself , click on the four small squares around the preview, and the header line can be in different positions

9. Question: How to delete footnotes in Word? Delete the corresponding symbols in the text. The content can be deleted, but the final format is still there. What should I do? Answer: The steps are as follows: 1. Switch to the normal view, go to "View" - "Footnotes" in the menu, and then the endnote editing bar will appear at the bottom. 2. Select "Endnote Separator" in the endnote drop-down menu. Then the short horizontal line appears. Select it and delete it. 3. Then select "Endnote continuation separator" in the drop-down menu. This is the long horizontal line that appears. Select it and delete it. 4. Switch back to the page view, the endnotes and footnotes should be the same

10. Question: Is there an automatic word segmentation function in Word? Words are often too long. If you can set it up Automatic hyphenation will be fine. Answer: Go to Tools-Language-Hyphenation-Automatic hyphenation and check it. Word is still very powerful

11. Question: How to change the traditional Chinese characters in the word document to simplified ones? Character? Answer: Tools—Language—Chinese Simplified and Traditional Conversion

12. Question: How to fine-tune the WORD table lines? The upper and lower vertical lines of the WORD table cannot be aligned. I drag one of the lines with the mouse, but it goes far away as soon as I drag it. I want to fine-tune the vertical lines of the table to align the upper and lower lines. What should I do? Answer: Select the upper and lower cells, and then specify their widths to align them. Press "Alt" no matter how you drag them, open the drawing, and there is an adjustment coordinate line. Click to adjust both the horizontal and vertical spacing. Just adjust it to the minimum value. Open drawing, and then set the horizontal and vertical spacing in the drawing grid in the lower left corner to the minimum.

13. Question: How to fine-tune the word table line? The upper and lower vertical lines of my word table cannot be aligned. I drag one of the lines with the mouse, but it goes far away as soon as I drag it. I want to fine-tune the vertical lines of the table to align the upper and lower lines. What should I do? Answer: You can do the following: ●Hold down the ctl key or shift, you have a try

●double click the line, try it

●Open the drawing and set the grid (in lower left corner). Minimize both horizontal and vertical, give it a try!

●press "Alt"

14. Question: How to remove the existing page breaks in the word document? Answer: First go to Tools -> Options -> View -> Format Marks, select all, then you can see the page breaks, and delete is ok.

15. Question: Can the size of the subscript in Word be changed? Answer: Format - Font

16. Question: How to automatically generate a table of contents in Word? Answer: Use "Format>>Style and Format" to edit the subtitles in the article, and then insert ->Index and Table of Contents

17. Question: Can the entire document structure diagram of Word be copied? A table of contents is required for the paper. I don’t want to type it again according to the document structure diagram. Is there a way to copy and paste it? Answer: It can be automatically generated and inserted into the index directory.

18. Question: Is there any way to align the page numbers on the right when making a table of contents? For example: 1.1 Title........................1 1.2 Title............ ....................2 Answer: Draw a table, then put the page numbers in a grid to the right or in the center, and then make the lines of the table disappear. It prints out very neatly.

19. Question: How to convert all uppercase letters to lowercase in word? For example, if a sentence is converted from all uppercase to all lowercase, answer: Format -> Change Case -> Lowercase

20. Question: When saving, a problem occurred. The symptoms are as follows: The disk is full or the file is open. There are too many and cannot be saved. Opening a new window and re-saving them will not work. How to solve? Answer: Select all the word documents, then copy, then close word. The computer will prompt you that there is something on the pasteboard. Do you want to use it in other programs? Select yes, then reopen word, then paste, and then save.

21. Question: The table in WORD falls apart as soon as it is copied and pasted into PPT. How can I paste the table in WORD into PPT as it is? Answer: 1) A better method is: first save the table as a WORD file separately, then insert -> Object, select Create from file, then select the WORD file above and confirm; 2) You can also copy the table to Excel, and then copy it to PPT, this is also a better way; 3) You can make it into a text box first, and then paste it into it; 4) Copy and paste, but you cannot paste it into the text box in PPT; 5) Copy the screen, Make it into a picture and put it into PPT.

22. Question: Is there a way to copy PPT text into WORD? Answer: Just save it as another file. Just save it in .rtf format

23. Question: When writing in Word, the character spacing always changes. Sometimes it is automatically separated very far. Sometimes when entering the next line, the character spacing of the previous line is The character spacing automatically becomes larger again. Why is this? How to correct it? Answer: It’s because of the automatic alignment function, which can be selected in Format -> Paragraph -> Alignment. There is also a function that allows word hyphenation. If checked, the situation you mentioned will not occur.

24. Question: After using WORD styles, such as Title 1, Title 2, etc., a black square will always appear in front of these styles. Although it cannot be seen when printing, It always feels uncomfortable to watch. Is there any way to stop it from showing up? Answer: "View" -> "Show paragraph marks", uncheck the previous check. In fact, this is very useful. It can make it easier to know which paragraph is the title paragraph.

25. Question: The author’s contact information should be written below the first page of the article. The usual format is a dash, followed by contact information, fund support, etc. How to create such a format? Just indicate the footer? Answer: Insert - footnotes and endnotes

26. Question: There are two columns of text, but one picture is particularly large. I want to display it across the columns. What should I do? Answer: The content that can be selected is arranged in double columns. Select other content and arrange it in a single column.

27. Question: How to prevent carriage return and line feed characters from being displayed in Word? Answer: Uncheck View->Show paragraph marks or Tools->Options->View->Paragraph marks

28. Question: Is there a way to replace the soft carriage return in WORD at once? The recognized text all has soft carriage returns. Can I delete them all at once? Answer: Search + Replace, press CTRL+H; the soft carriage return seems to be ^l, and there are

29. Question: How to check the boxes in WORD? Answer: Draw a text box, write a hook in the text box, and then drag it over; or insert the symbol "√" in WORD first, then select "√", go to -》Format-》Chinese Layout-》Circled Characters-》 Select “□”

30. Question: It still doesn’t work. The copied frame font is in Windings, but the original one is in Song Dynasty. There is a big difference between the two. Answer: Create a new professional fax based on the template. There are boxes inside. Double-click and check, and the copy will be ok.

31. Question: How to put a check mark on an English letter in Word? Answer: Insert a picture object in a transparent manner, and the content is a √

32. Question: How to display the status of the revised document in WORD? After the document is revised, there are many revised marks, but there is no "Show revision final status" in the menu. How can I bring it up? Answer: Tools->Customize->Commands->Category (Tools)->Commands (Revisions)->Drag "Revisions" to the toolbar

33. Question: How to separate many Merge word documents into one document. My thesis was written separately according to chapters, but now the library wants to submit the electronic version of the thesis, which is a document. I have looked for many options but it seems that I cannot merge them. I choose the insert file function and I can add the content, but the document But I can't insert the header. Does anyone have any advice? Answer: Acrobat6 can directly print multiple documents into one PDF document. You can submit a paper in pdf format. First convert the word documents into pdf format one by one, and then select Open as pdf format in the file menu of the pdf document menu and append.

34. Question: What should I do if I need to write equations in Word? Answer: Insert-Object-Equation Editor Equation. If there is no Equation Editor Equation, you need to install it yourself from the CD, or install the Mathtype Equation Editor and right-click it and drag it out-Insert-Command-Customize-Tools It should be upside down

35. Question: If I want to express a matrix in WORD, how can I draw the big matrix brackets? Answer: Just install mathtype, the formula editor~:)

36. Question: How to install the formula editor of Word? Answer: Tools-Customize-Insert-Equation Editor, drag it to the toolbar; or after installing OFFICE, install it again and select Add Functions, there will be a prompt

37. Question ：What is the shortcut key to call the formula editor in Word2000? Answer: Click the menu [Tools]->[Customize], click [Keyboard] at the bottom of the dialog box, select [Insert] in [Category], and select [InsertEquation] in the command , specify your shortcut

38. Question: In WORD, the lines where formulas appear are often wider than the lines with only text. How to change these lines to be as wide as the lines with only text? Answer: Just set the paragraph line spacing to a fixed value. There will be a problem with this. For example, if it is set to 18 points, some formula symbols (especially those with subscripts) cannot be fully displayed in the printed version. how to solve this problem? How to solve this still needs to be considered.

39. Question: My document has too many formulas, what should I do? Answer: When there are many formulas, the best way to eliminate this problem is to save every few formulas you type. If you type too many formulas continuously, this problem will occur.

When a problem occurs:

●Select all content, ctrl+C

●Close all WORD documents,

●The most important thing: when a message appears, be sure to select " Yes”

●Reopen the WORD editor

,●ctrl+V, paste

●ctrl+S, save

40. Question: How Enter spaces in the formula editor in Word? Answer: ctrl+shift+space

41. Question: How to make all formulas in word smaller? It is really troublesome to choose one by one. Answer: In the Mathtype equation editor: First, select define in the menu Size in Mathtype to define the required font size; thirdly, save to file in the equation preference in the menu preferences in Mathtype. The defined font size file; return to word: select Format equation in the Mathtype menu: 1) In the MathType preference file, select the file you just defined; 2) In the Range, select Whole document. Finally, select OK and you're done.

42. Question: How to drag the formula editor in WORD out? Answer: Tools-Customize-Command-Insert-Look for the formula editor on the right and drag it up

43. Question: How can I get rid of the formulas in Word or the gray horizontal bars that always appear above the pictures? It didn't exist before. I don't know how it came out. It looks weird and dizzy. . . . . Answer: Tools->Options->View->Field Shading, choose not to display it, or display it when selecting, that’s it

44. Question: Use one WORD document for the entire paper, which is too big and not good When editing, if there are additions and deletions in one place, the layout of such a long document will become messy, especially things like charts. I want the even-numbered pages of each chapter to automatically display their chapter number and title. Can this be achieved automatically in WORD? Answer: Don’t put the entire paper into one WORD document, one for each chapter, and then each chapter can be processed separately

45. Question: The paper is written according to chapters. I want to merge them into one file and keep it. Original file format. I used the method of inserting section breaks at the end of the file, but after the insertion, part of the format of some files changed. How to solve it? Answer: It is better to use the master document method, which is set in the outline mode; the method of inserting files is adopted, and the format has some changes

46. Question: How to display line numbers in WORD? Answer: In the page settings, under the layout option, there is a line number option at the bottom

47. Question: How to insert half a space in Word? Answer: First, on the word toolbar, click on the double arrow button, you can see the previously invisible space, and then edit the size of the space, such as small five or small four.

48. Question: As long as you press Enter or any operation to change the cursor position, the ) on the previous line will become =. Has anyone encountered this problem? Answer: Have you set up automatic replacement? Check the automatic replacement in the symbols!

49. Question: Is it possible to sort WORD by the first letter of the word? Just sort the answers from A-Z: the contents in the table can be sorted according to pinyin, get it into excel, sort it, and then come back

50. Question: How to type R^2 in word? Answer: Type R2 first , then select 2 with the mouse, and press "Ctrl", "shift" and "+" at the same time

51. Question: I found that the spaces in Word are all small dots, what's going on? Every time I enter a space, a small dot appears. How can I eliminate it? Will this space be printed? Answer: It will not be printed. If you want not to display it: Tools-Options-View, just remove the check mark in front of the format tag.

52. Question: How can word arrange two tables together? Each of the tables I made is relatively small, but there are many tables. I want the two tables to line up. How should I do this? Answer: Try to divide the columns into local columns, with a table in each column.

53. Question: Why does the layout of the WORD document change when I change the machine? Does a WORD document that has been formatted on one machine change when opened on another machine? The page numbers are all wrong, which is weird.

Answer: The default page settings are different, or the versions are different

54. Question: There is a problem with inserting tables in Word. The two rows before and after the same table are divided into different pages. I want to limit their use. How to do it on the same page? Answer: It may be easier to typeset by converting it into a picture and text frame, or adding a text box

55. Question: How to draw a coordinate diagram in word? I have a coordinate diagram in word, but can I add text? What should I do? Answer: Add the text directly when drawing; use the drawing toolbar in Word to wrap the text around to find a suitable solution, and put the picture at the bottom of the text

56. Question: WORD file I have a password, what should I do? Answer: Find cracking software, such as advanced_office_2000_password_recovery_pro_v1.03, but it may not be easy to use.

57. Question: How to encrypt a word document? Answer: Open the document, save as - Tools - General options - Open, modify permission password, save

58. Question: How to convert Word files into postscript files? Answer: First convert to pdf, then print to file, and use distiller to generate ps.

59. Question: What should I do if Word cannot recognize the Chinese characters in origin? There are Chinese characters in the graphics made with origin, and it becomes a question mark when copied to word. Therefore, I have to use export to convert the graphics into jpg files to solve this problem. Is there any convenient solution? Answer: Change the font in ORIGIN to Song Dynasty or imitation Song Dynasty

60. Question: How to copy the charts in Origin to Word? Answer: Just click copy page in the Edit menu of origin and paste it into Word

61. Question: When copying and pasting the image of origin into Word, there is always a large blank space. Is there any tool that can help with this blank space? Remove it? Also, when using the chart tool that comes with Word to draw a picture, there is a large blank space that cannot be removed. Can this be solved? Answer: Right-click on the picture toolbar and click Crop

62. Question: Why is the inserted picture always at the top of the page? I want to drag it down and put it somewhere else, but it automatically goes to the top. I just drag it. If it doesn’t come down, what should I do? Answer: Just change the properties of the image.

63. Question: How to ensure that an image is fixed behind a certain paragraph and in front of another paragraph, without the position changing due to the deletion of the previous paragraph? Answer: Right-click on the picture -> Set object format -> Layout -> Embedded

64. Question: How to convert the picture drawn with the graphics tool in WORD into a jpg? Answer: Save it as html format, and then find it in the folder corresponding to the html file

65. Question: What format of pictures is the clearest for inserting into word? I have png and tif formats on hand, and they are blurry when copied and pasted into Word. What image format should I convert to the clearest format for Word? What method (inserting pictures from files or directly copying and pasting) affects the clarity? Answer: Vector images such as emf and eps are the clearest and will not lose resolution due to scaling, while bitmap images such as jpeg and bmp will not.

66. Question: How to make the left, top and bottom of the picture full of text in WORD? Answer: This is achieved when the number of columns is 1. Right-click the image after selecting it, and set the image format - layout - four-sided shape.

67. Question: How to make the jpg file smaller after inserting it into a word file? After a jpg format picture is inserted into a word file, the file becomes huge. Is there any way to make it smaller? It's best if it can fit on a floppy disk. Answer: Two methods:

●Use photoshop to change the resolution of the picture, of course you have to see it clearly, and then insert it into word

●Word has a powerful compression function, save the document as For example: temp.doc, see if it is much smaller.

68. Question: How do you usually get Matlab simulation pictures into Word? Modify them relative to the horizontal and vertical axes. Answer: Generally, you modify everything directly in Matlab, and then When saving, use jpg format and import it into Word

69. Question: How to add text to pictures in WORD? If you want to enter some explanatory text on the picture: Insert a text box, set the layout to "floating", there is an AutoShape in the drawing tool of WORD, find the brackets you want, and just draw it directly on the page. It can be moved and resized. Then move it to the edge of the text. A little trick is to use CTRL+arrows to make fine adjustments. If you feel that you often need to edit these texts and are afraid that the graphics will be misaligned, you can type the required text in a text box. Remember to set the text box to transparent and colorless (so that the text box cannot be seen), and then put the text The box and your parentheses (or other symbols) combine into one shape and you're good to go.

70. Question: How to copy AUTOCAD drawings to WORD? Answer: There are several methods: First, you can edit CAD in WORD: set the background of CAD to white, and then Shrink the CAD window to the size of the graphics you want to copy, just enough to accommodate it. Otherwise, there will be a large blank space in the WORD. Then, copy, select all the lines in the graphics, and right-click. Paste into WORD. The second is to convert it to a wmf file first. Specifically, first reduce the window size, as above, then press import, select the line, and save it. In WORD, insert, graphics, from, file, find the file and you can insert it.

71. Question: When the article is opened in WORD, what should I do if the original formulas are all red crosses and the pictures in WORD become red crosses? Answer: Basically there is no way to save it, you can only insert the picture again. According to Microsoft's technical support, the red cross is caused by insufficient resources. In other words, if the document you are editing is too large, the image may not be loaded due to resource issues, resulting in a red cross. But the actual situation is that sometimes the document being edited is not large, but a red cross still appears. This may be because you have quick saves set up, which can be found in the options menu. This is determined by the document structure of WORD. When you set it to quick save, each time you save, you will only add the changed part to the end of the document without rewriting the document itself, in order to achieve the purpose of speed. So, you'll see that a document that's not that long may actually be several megabytes in size. When quick save is disabled, the document length will be greatly reduced. Another way to reduce the possibility of red crosses is to remove "floating" from the image's attributes. This may cause certain difficulties when editing, but it is really effective in avoiding the appearance of red crosses. Once again, once the red cross appears, there should be no way to restore it except to re-map it.

72. Question: What if Word suddenly stops there? Answer: Reopening will restore the file, or you can find recent files in Word's own templates. You don't need to rewrite too much.

73. Question: How to solve the problem of word saying that the disk is full and not allowing saving?

Answer: Sometimes, when you want to save a file, Word will pop up a dialog box saying that the disk space is full and the file cannot be saved, but in fact there is still a lot of space on the disk. This is a very annoying thing. The most common cause of this message is that the Temp folder has reached the maximum number of files that can be contained in a folder. The solution at this time is very simple: right-click the disk with the Windows system installed in the Explorer, click Properties in the shortcut menu that appears, the Properties dialog box will appear, select the Disk Cleanup button from the General tab, and then The Disk Cleanup dialog box will appear. After performing disk cleanup, Windows will pop up a new dialog box. Check the Temporary files option in the Files to delete box and select OK. Windows will delete the temporary files. To manually delete temporary files, go into the temporary folder, delete any old temporary files (temporary files start with a tilde and end with a .tmp extension), return to Word, and try saving the file again. If the document cannot be saved correctly at this time, you can take the following method. The steps are as follows:

(l) Press Ctrl+A to select the entire document.

(2) Press Ctrl+C to copy the entire document into memory.

(3) Close the Word program. At this time, the system will prompt: "You have placed a large amount of text in the 'clipboard'. Do you want this text to be still available in other programs after exiting Word?".

(4) Select the Yes button.

(5) Reopen the Word program. (

6) Press Ctrl+V to paste the copied text into a new file. Note: When deleting temporary files, a dialog box may appear indicating that files in use cannot be deleted. This is because when Windows is running, it needs to continuously use some temporary files. Therefore, when manually deleting temporary files, try to delete only a few files at first, and then empty the Recycle Bin on the desktop.

Otherwise, all selected files may not be deleted