For newcomers in the workplace, meeting can be described as an opportunity to show themselves. It is rare for leaders and colleagues to sit in the conference room at the same time and listen to your opinions. Therefore, learning to express your views in the right way at the meeting can enhance your workplace image and even get the appreciation of your boss. For newcomers in the workplace, meeting can be described as an opportunity to show themselves. It is rare for leaders and colleagues to sit in the conference room at the same time and listen to your opinions. Therefore, learning to express your views in the right way at the meeting can enhance your workplace image and even get the appreciation of your boss.

You represent not yourself, but your position.

There are many types of meetings, but their purpose boils down to two things: transmitting information and forming decisions.

Let's start with the first one. Meeting for the purpose of transmitting information is a common form of teamwork, and it is a process in which partners with different division of labor share information through communication. For example, the production department of an enterprise needs to explain the performance and selling points of products to the marketing department and sales staff through meetings; The marketing department needs to convey the product promotion strategy to the sales staff through the meeting and unify the action rhythm; The sales department also needs to feed back the voice of the market to the production department through meetings.

At this time, whether you like it or not, as long as you are in a certain link of this information chain, you need to speak at the meeting-you represent not yourself, but your position.

Examples are numerous. In the annual campus presentation, HR responsible for recruitment needs to stand in front of hundreds of people to post recruitment information; After the professional computer software in the office is upgraded, the customer service staff will hold a training meeting at home to help each employee adapt to the new system as soon as possible; Before the college entrance examination, the class teacher usually calls a meeting of parents to remind them of the precautions for preparing for the exam; Or just because you have made outstanding achievements in your work, you may be dragged into the conference room by the unit leader and asked to introduce your experience in front of your colleagues.

Let's look at the second one. In the workplace, when many problems cannot be solved and coordinated in the routine process, it is necessary to reach an agreement through meetings and group discussions. In this decision-making meeting, everyone has the opportunity to express their opinions, hoping to get a decision-making result as favorable as possible through communication, exchange and even confrontation.

Whether it's a consultation meeting before an enterprise formulates new rules and regulations, a planning meeting before a product is released, a tender meeting for an advertising company to carefully design a scheme, or a year-end summary meeting for a department to select advanced workers, on these occasions, every participant may get the opportunity to speak, elaborate his own ideas and show himself appropriately.

Of course, you can also choose to hide in the corner and keep silent-if you want to keep such a low profile in the workplace.

Meaningless words, empty words and cliches are taboos.

Lengthy meetings are not only the mental consumption of the participants, but also the loss of real money.

Japan Sun Industry Company once calculated such an account: the opportunity cost of the meeting = 3 times the average hourly wage ×2× the number of people attending the meeting × the meeting time (hours). The reason why the average wage is multiplied by 3 is because the labor output value created by participants is usually three times the average wage; Multiply by 2 because attending the meeting will interrupt the daily work, so the loss is calculated by 2 times.

Efficiency is one of the important indicators to measure the success of a meeting. So generally speaking, all the rules around the word efficiency, such as conciseness, straight to the point, clear theme, meaningful words and so on. , is the most basic requirement for the conference spokesman. How to speak skills in the forum

If you need to give a keynote speech in public or speak at a meeting, the purpose is to convey information as a news source, then the first thing you need to do is to come prepared. Specifically, prepare the worksheet now: before entering the venue, know who is attending the meeting? Why did you come to this meeting? What is the general content of the meeting? What problems should the meeting solve? In view of this, consult relevant data and historical records in advance and think about possible problems in the meeting in advance.

Hear a true joke. Two colleagues in the unit have the same name and surname and belong to different departments. A meeting, I don't know how to inform the wrong person, but as a result, the one who should have come didn't come, but the one who shouldn't have come sat at the meeting for half an hour inexplicably, which delayed the time in vain. In fact, this misunderstanding can be completely avoided if he is prepared before entering the venue and clearly knows what the theme of the meeting is and what it has to do with himself.

When speaking at the meeting, especially when taking up a lot of time to make a keynote speech, avoid rhetoric and empty talk, try to get to the point, talk about your own views first and then give reasons, and list what you want to say into items according to certain logic. Each item can be summarized in a few words or one sentence. If you have enough time, you can discuss it with the data prepared in advance under the relevant items. Others have just talked about suggestions for the task quantity assessment scheme, and three of them coincide with you. At this time, even if you are fully prepared for these three suggestions and the arguments are strong, there is no need to repeat them anyway-otherwise it will only waste everyone's time and disrespect the previous speakers.

You know, in a meeting, when your identity changes from a speaker to an audience, it is necessary to listen carefully to others' speeches, especially in the discussion session. Because only when you know what others have said will you be targeted in your subsequent speech.

Listening carefully to what others are saying, taking notes properly, and constantly adjusting and sorting out your own ideas during the meeting will help you to complete a proper speech to a great extent. As for what others mentioned first, it is actually not a minefield-when you mention it again, try to summarize the core idea in a few sentences, plus some "I want to add something that XX mentioned just now" or "I especially agree with XX on this issue". This acceptance of other people's speeches can not only strengthen your own point of view, but more importantly, fully reflect your good workplace image of being prepared, focused, respectful, clear-headed and original at the meeting.

Take responsibility that matches your role.

There is a saying that the key to success is to do the right thing at the right time. According to this logic, in addition to "speaking correctly", choosing the right time to speak is also the key to the success of the meeting.

The timing of speaking largely reflects a person's role and position in the team.

Before making a resolution, core members or opinion leaders are usually used to taking the lead, and their opinions often determine the direction of the whole meeting. The next speakers are all senior employees, who will further elaborate the views put forward by the previous speakers, or agree or euphemistically put forward different opinions. Then it was the couple's turn. At this time, the discussion space left for them is very limited. Most people can only "follow the ticket" and it is difficult to put forward any new opinions. In the final stage of the meeting, the team leader will make a concluding speech according to everyone's opinions and form a final resolution with his own attitude.

In fact, the timing of speaking is more like a "hidden rule"-there is no explicit provision, but it actually exists in every meeting room. Imagine that if a senior employee with more than ten years of service only says "yes, no problem" in the second half of the meeting, it is likely to be considered perfunctory, either emotional or incorrect; On the contrary, if a newcomer in the workplace is the first to jump out and speak in public, he is likely to be criticized as "ignorant and self-righteous".

How to choose the right time to speak requires judgment-you must find out how much weight you hold in the team and how influential your opinions are. On this basis, you can assume the responsibility that matches your role and avoid unnecessary risks by grasping the opportunity to speak.

In this way, it is really difficult for newcomers in the workplace to make a blockbuster at the meeting. As a novice, it is more practical to prepare carefully before the meeting and listen to what others say with a learning attitude at the meeting; When you need to speak for yourself, express your views appropriately, don't be modest, but don't be too confident. As for those young people who put off their success through a meeting, although this kind of enterprise is worthy of recognition, don't stare at others at the beginning and say that there is something wrong here and there. The meeting room can indeed provide opportunities for newcomers, but clinging to it will inevitably lead to overexertion, hurting others and getting into trouble at the initial stage of the workplace.

Improvisation is an ability.

The conference room is a condensed version of the workplace ecology. Here, the relationship between people, everyone's different interpretations of the same thing, and people's different ways of handling things will be concentrated on a small conference table. In the face of endless situations, how to improvise is a big test of emotional intelligence.

Speaking at the meeting, you must be unable to travel around the world for some reason. You know, at this time, how to express is more important. Especially in the case of disagreement.

There is such a problem in a civil servant interview in a certain place: what should you do if you are asked to organize a meeting at which several colleagues raise objections to your speech at the same time, which makes you embarrassed? Of course, the standard answer is nothing more than "listen to everyone's different opinions with an open mind and carefully investigate and understand all aspects" and so on. But we can put ourselves in each other's shoes. In this embarrassing scene, did those colleagues who raised objections do anything wrong?

When others speak, even if you object, despise and argue again, you should be restrained and keep a straight face on the surface. When it's your turn to speak, the first thing to say is not "I don't agree …", but to find out what you and he can understand in each other's speech. Then I put forward my own different opinions in an appropriate way, which not only achieved the purpose of discussion and expressed my thoughts, but also did not hurt my colleagues.

The so-called "appropriateness" is the art of speaking, which is particularly important in interpersonal communication in the workplace. Try to say "I think this way mentioned by XX is unique", "The positive attitude in this activity is worth learning" or "Thank XX for paying attention to my work" to colleagues who disagree with you in the opening remarks. Everyone has a good face, so when you speak, you must observe the surrounding atmosphere and the mood of the other party-whether to express your feelings directly, stop or put it on hold for a while.

In a word, we should grasp a principle: focus on things, not people. After all, people are in the workplace, and everyone is thinking about how to do things well.

More importantly, if you reject other people's plans, you must at least put forward a new idea. After all, destruction is always easier than construction, and it will not solve the problem if it is broken.

There is also a trick when speaking in a meeting. A psychologist once did an experiment. They asked the speaker to pay attention to someone in the meeting. The experimental results show that for the frequent gaze of the speaker, the audience will feel obliged to give feedback-either nodding frequently or expressing supplementary opinions after the speaker speaks.

This experiment tells us that when you speak at a meeting, you can keep an eye on the audience, especially the "main audience" who is directly related to the success or failure of your work, and connect yourself with their concerns, so that you may achieve unexpected speech results.