Warehouse Clerk

Working Process

1. General Principles

The warehouse is an important part of the company's supply system and is responsible for various tasks of the company. It is an important part of material turnover reserve and is also responsible for multiple business functions of goods management. The main tasks of warehouse management are: to keep inventory items, ensure accurate quantity, intact quality, ensure safety, send and receive quickly, be sales-oriented, and provide considerate service. In order to standardize warehouse work, ensure work is carried out in an orderly manner, and improve work efficiency, the following work procedures are specially formulated.

2. Putting the goods into storage

1. When the goods are put into storage, the warehouse keeper must personally check whether the item number, size details and quantity are consistent with the supplier's invoice. Verify that there are no errors, carefully fill in the storage date, item number, quantity, size details, ingredients, and execution standards into the goods storage book, and then hand the goods storage book to the ERP administrator.

2. After the ERP administrator receives the goods receipt book, he first records and prints the purchase receipt note according to the details in the goods receipt book, and then arranges for the printing of the trademark.

3. The warehouse keeper accurately hangs the printed trademark label corresponding to the item number and size details on the goods, takes a piece of goods out of the exhibition hall, and records it on the exhibition hall inventory sheet. Then place them neatly on the shelves according to item number and size.

3. Goods leaving the warehouse

1. When the goods leave the warehouse, the warehouse keeper reports the goods number, quantity and details to the ERP administrator. The ERP administrator should record and transfer the goods quickly and accurately. Warehouse receipt.

2. When the warehouse keeper receives the transfer order, he should carefully check whether there is any discrepancy between the physical object and the transfer order. After verification, the goods will be shipped out of the warehouse. The franchisee's replenishment requires the approval of the Finance Department before it can be shipped out of the warehouse and shipped.

3. After the warehouse keeper delivers the goods to each direct-operated store, both parties will check and sign after the verification is correct. The warehouse keeper takes the bill back to the company and hands it to the ERP administrator for settlement.

4. Exchange of goods

1. Exchange of goods. After receiving the exchange information, the ERP administrator should quickly and accurately record the transfer order.

2. After receiving the transfer order, the warehouse keeper should immediately go to the shipping store to pick up the goods. Both parties should carefully check whether there is any discrepancy between the transfer order and the actual goods. After checking that everything is correct, the warehouse manager will take the goods out of the store.

3. After the warehouse keeper delivers the goods to the receiving store, both parties carefully check whether there is any discrepancy between the transfer receipt and the actual goods. After verification, the consignee signs. The warehouse keeper takes the bill back to the company and hands it to the ERP administrator for settlement.

5. Return of goods to the warehouse

1. When the goods are returned to the warehouse, the warehouse keeper reports the goods number, quantity and details to the ERP administrator. The ERP administrator should accurately record the transfer order. .

2. When the warehouse keeper receives the transfer order, he should immediately go to the return store to pick up the goods. Both parties should carefully check whether there is any discrepancy between the physical goods and the transfer order. After verification, the goods will be received and put into storage (if any damage is caused by man-made damage, please consult the manager before returning it to the warehouse).

3. The warehouse keeper takes the goods back to the warehouse and puts them neatly into categories (if there are any problems, they should be placed separately for resolution). The warehouse keeper takes the bill back to the company and hands it to the ERP administrator for settlement.

6. Daily work flow

1. Every morning, the warehouse keeper will distribute the goods quickly and accurately according to the goods distribution list of each store, corresponding to the item number, size details, and quantity. After careful verification, Shipping out of warehouse. After the goods are delivered to each store, the previous day's sales list of each store is retrieved. Return to the company quickly and do not stay outside.

2. The warehouse keeper must go to the logistics company in time to receive the purchase order. When the goods are put into the warehouse, they must carefully check whether there are any errors in the item number, size and quantity. After verification, carefully fill in the item number and other details in the storage book. The ERP administrator receives the warehousing list and arranges to print the trademarks. After hanging the trademarks, one item is taken out of the exhibition hall, and the rest of the goods are neatly sorted and placed on the shelves.

3. Warehouse managers should respond to the distribution and transfer of goods to each directly-operated store (franchise store) as well as the exchange of goods for company activities at any time. Quickly and accurately distribute goods, and carefully check whether there are any discrepancies between physical objects and documents. Verified correctly, shipped (delivered) quickly. The franchisee's replenishment requires the approval of the Finance Department before it can be shipped out of the warehouse and shipped.

4. Storage management of warehouse goods. Warehouse managers have to sort out the goods in the warehouse on a routine basis every day to keep the goods clean, neatly arranged and organized. Keep spare parts and other fixed assets in the warehouse well laid out for easy use and management.

5. Every Monday, the ERP administrator is responsible for notifying each franchise store to submit the sales report for the previous week and conduct accounting. At the end of the month, each franchise store will be notified to submit the inventory list. Monitor the inventory and sales of each franchise store, negotiate with them and make reasonable suggestions to franchisees to adjust inventory in a timely and reasonable manner.

6. Every Wednesday, the ERP administrator is responsible for counting the outage and inventory status of goods in each store, and the results will be summarized no later than Wednesday night. On Thursday, the warehouse keeper cooperated with the ERP administrator to conduct a comprehensive exchange of goods in each store to rationally adjust the inventory of each store and reduce the number of passive stock transfers due to broken codes.

7. For all abnormal goods shipped out of the warehouse, the warehouse manager must ask the person concerned to write an IOU and sign on the warehouse log. Prevent items on account from being left unaccounted for.

8. The person on duty every night is responsible for cleaning the warehouse and office; responsible for the statistics of the sales of each store for the next day; (the sales of Erqi store are taken back by the ERP administrator every morning) . When leaving get off work, you must close windows, lock doors, and turn off the power.

Warehouse keeper job responsibilities

1. Commit to and from get off work on time, inspect the warehouse after arrival, check if there are any suspicious phenomena, report the situation to superiors in a timely manner, and check doors and windows when leaving work Lock it and make sure all switches are turned off;

2. Do a good job in the safety and organization of the warehouse, clean the warehouse frequently, organize and stack goods, and check for fire hazards in a timely manner;

3. Check whether safety measures and hygiene measures such as anti-theft, anti-moth, anti-rat bites, and anti-mildew are implemented to ensure that the inventory materials are intact;

4. Responsible for the collection, delivery, and storage of school materials, and receipt of goods At this time, the goods entering the warehouse must be inspected strictly according to the quality and quantity of the approved purchase requisition, and the warehouse entry form or direct withdrawal form must be printed based on the name, specification, model, unit, quantity, price, and amount recorded in the invoice, and Mark the delivery date on the goods.

If it does not meet the quality requirements, we will resolutely return the goods and strictly control the quality;

5. The materials after acceptance must be stacked in fixed positions according to categories and be neat and beautiful;

6. The canteen warehouse keeper is responsible for the supervision of the acceptance of fresh food materials, and strictly controls the quality and quantity. Materials that are not enough are not allowed to be accepted, and they must play a supervisory role;

7. When shipping, It is necessary to strictly review whether the receipt procedures are complete, and to strictly verify the signature of the approver. Those with insufficient procedures will be refused;

8. When items leave or enter the warehouse, they must be printed out in a timely manner. Check the orders or warehouse receipts at any time to ensure that the orders are received in a timely manner, the monthly closing goods are inspected and accepted, and the documents are handed over to the supplier in a timely manner, so that the documents of the day are cleared on the same day;

9. Do a good job in warehouse inventory at the end of the month , report the end-of-month inventory figures to the financial manager in a timely manner, and do a good job in archiving and management of various documents and reports;

10. It is strictly prohibited to borrow warehouse items without permission, and it is strictly prohibited to purchase materials from delivery providers;,

11. Strictly abide by the school's rules and regulations and obey the superior's division of labor;

Unit name

October 1, 2004

Cang Warehouse work flow

1. Purchase requisition

1) Requisitions for finalized materials and planned materials shall be submitted by the warehouse management department to the purchasing officer based on the reserve quantity of inventory materials. Requisition;

2) For requisitions for non-standard and unplanned materials, the user department shall propose the name, specification, model, and quantity of the purchased items as needed, explain the usage, fill in the requisition form, and It must be signed and approved by the person in charge of the using department, and reported to the warehouse management department. The warehouse keeper will submit opinions based on the inventory situation and forward them to the purchasing department;

2. Acceptance

1) The warehouse keeper will submit the opinion according to the purchasing plan Carry out inspection;

2) For the acceptance of printed matter, the warehouse management department will conduct it based on the samples provided by the using department;

3) If there are any errors in the goods, promptly notify the financial director and purchasing officer , in order to withhold the payment and actively contact the printer for correction;

4) For the acceptance of all materials, print out the warehouse receipt or direct dial order in three copies. The first copy should be submitted to the Finance Department, and the second copy should be submitted to the Finance Department. The warehouse keeps the third copy, and the third copy is kept by the delivery person (if there is a debt, this copy will be kept by the delivery person, and this copy will be used for financial settlement. If the purchase is made in cash, this copy will be handed over to the receiving department for reference).

5) For direct withdrawal materials, after the warehouse keeper performs the first-level acceptance inspection, he will notify the user department to perform the second-level acceptance inspection and the department head will directly sign on the direct withdrawal form. For the acceptance of materials entering the warehouse, the warehouse keeper shall carefully check and accept the materials and handle the warehousing procedures according to the content marked on the supply invoice and purchase requisition form. If it is found that the purchased materials do not meet the specified requirements, the goods shall be refused and the purchasing department shall be notified in a timely manner. Carry out return and exchange procedures;

3. Storage

1) The warehouse management department is responsible for the storage of all materials in the warehouse. The materials are stacked neatly, beautifully, and arranged by category, and Mark the date of purchase, leave aisles, wall distances, light distances as required, and hang material registration cards;

2) Understand the quality, quantity, hygiene, and shelf life of the goods, and implement anti-theft, insect-proof, and rodent-proof measures , prevent deterioration and other safety measures and hygienic measures to ensure that the inventory materials are intact;

4. Inventory

1) The warehouse must conduct regular or irregular inventory inspections to determine the various inventory The actual inventory amount, and check it with the balance recorded in the computer, find out the quantity and reasons of inventory surplus and inventory loss, print the inventory list at the end of each month, and submit it to the financial review and verification;

2) Management Realization With computerized management, the warehousing, direct pull-out, pickup and inventory statistics of all goods are completed directly through the computer system.