How to make a purchase inquiry?
The purchaser makes an inquiry by telephone, fax, internet, etc. according to the procurement plan, the procurement cycle and priority order of equipment and materials, supplier information, market conditions and inquiry records.
For general procurement, in addition to suppliers with tight supply, the procurement department should select at least three suppliers who meet the procurement conditions as the inquiry targets.
For all contract procurement projects, the purchasing department can directly check the price according to the contract price without further inquiry.
What should I prepare for the inquiry?
1. After accepting the procurement project entrusted by the procurement unit, the centralized procurement institution shall comprehensively analyze the procurement project plan and procurement plan put forward by the procurement unit from the aspects of capital, technology, production and market, so as to make preparations for determining the scientific procurement plan and complete procurement project list.
2. Make a purchase plan, and determine the purchase plan after analyzing and demonstrating the list of purchase items. Centralized procurement institutions shall demonstrate and analyze the feasibility of procurement projects in conjunction with procurement units and experts from relevant parties. When necessary, organize relevant parties to conduct on-site inspection of the purchasing unit, formulate the final purchasing plan, determine the final purchasing project list, and clarify the relevant technical and commercial requirements.
3. Preparation of Inquiry Centralized procurement institutions shall prepare inquiry according to project characteristics, project analysis and demonstration, list of procurement projects and relevant technical requirements.
4. Confirmation of inquiry sheet After the inquiry sheet is compiled, it must be sent to the purchasing unit for review and confirmation, and it can be officially printed only after it is signed and sealed by the legal representative or authorized client of the purchasing unit.
Generally speaking, inquiry procurement is mainly suitable for government procurement projects with uniform goods specifications and standards, sufficient supply and small price changes. It is a common procurement method for centralized procurement institutions in poor areas and small and medium-sized cities with small procurement scale, relatively few procurement tasks and great difficulty in bidding.
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