Letter format

Open categories: format, letter, attention, key points

Example: ("_" means space)

Dear Dear XX (or dear, etc.):

＿＿Hello!

＿＿(text)

Sincerely,

＿＿Salute!

——————————————————————（School）

—————————— ————————————（Class）

＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿ (name)

＿＿＿＿＿＿＿＿ ＿＿＿＿＿＿＿＿＿＿＿＿（Date

Also: (Note: Handwritten letters, used when you remember something to write after finishing the above content)

＿＿(content)

1. Letter format

2. Collection The seniority of the letter writer and the tone of writing the letter

3. Letter font (neat, clean, elegant and beautiful)

4. Signing location and date

5. Writing Purpose and position of the letter

6. Writing paper (for email, the background of the letter paper can be appropriately selected to highlight the theme)

7. Letter cover format and addressee’s honorific name

Letter writing format

Letter has a long history, and its format has changed several times. Today, according to popular custom, the letter format mainly includes five parts: title, body, conclusion, signature and date.

1. Salutation

Also known as the "chapter", the title should be written at the top of the first line of the letter paper, followed by ":", and no words should be written after the colon. . The title and signature should be consistent, and the relationship between yourself and the recipient should be clear. (For details, please refer to Part 4 of "Social Addresses." You can use name, title, or modifiers. Here are a few brief explanations. Rules:

(1) Letter to elders. If it is a close relative, just write the title, not the name, such as "Dad", "Mom", "Brother", "Sister-in-law", etc.; Relative Relationship If so, just write the title of relationship, such as "aunt", "aunt", etc. For elders who are not close relatives, you can add the first name or surname before the title, such as "Aunt Zhao", "Uncle Huang", etc.

< p> (2) Letters to peers. For couples or romantic relationships, you can directly use the other person's name, nickname plus modifiers, or directly use modifiers, such as "Li", "Minhua", "Dear", etc.; classmates, For letters from fellow residents, colleagues, and friends, you can use your name, nickname, or add "classmate" or "comrade", such as "Ruisheng", "Lao Ji", "Xiao Zou", "San Mao", etc.

(3) Letters to juniors. Generally, write the name directly, such as "Le Yi", "Jun Ping", "A Ming", etc.; you can also add a seniority title after the name, such as "Li Hua's niece"; You can also use the title directly, such as "granddaughter", "son", etc.

(4) When writing to a teacher, usually just write the person's gender or name, and then add the word "teacher". For example, "Teacher Duan", "Master Zhou", "Teacher Hong Hai", etc. For teachers who are very familiar with each other, they can also be called "Teacher" or "Master" alone. ", "Master Wang Dafu" seems unnatural and disrespectful. For teachers with academic expertise and high moral standing, the word "老" is often added to the surname to show respect, such as "Dai Lao" and "Zhou Lao". You can also add the word "Mr." after the name. For the sake of solemnity, there are also those who match their positions, such as "Professor Dong", "Doctor Chen", "Engineer Tong", etc.

(5) When writing to a unit or several individuals without specifying names, you can write "Comrades", "Gentlemen", "Comrades XX and others", etc. When writing a letter to an agency or group, you can directly write the name of the agency or group. Such as "XX Committee", "XX Company". When writing to leaders of government agencies and organizations, you can directly use your name and add "comrade", "sir" or job title as a title, or you can directly add "comrade leader", "comrade responsible", "general manager" after the title of the government agency or organization. ”, “Factory Director”, etc.

If the letter is written to two people at the same time, the two titles should be written side by side, one above the other, or one after the other, with the elder in front.

In the above five occasions, sometimes adjectives such as "respected", "respected" and "dear" can be added according to the special object to express respect or intimacy. Of course, this must be used appropriately. For example, calling a good friend "respected" would appear to be indifferent, and calling a young woman with no special relationship "dear" rashly would be inappropriate.

2. Text

The text usually begins with a greeting. Greeting is a kind of civilized and polite behavior, and it is also a kind of etiquette towards the recipient. It reflects the concern of the writer for the recipient. The most common greetings are "Hello!" and "Good morning!" They often change depending on the season, such as "Happy New Year!" "Happy Spring Festival!" Greetings are written on the line below the salutation, with two spaces in front. , often forming a paragraph of its own.

After the greeting, there are often a few opening words. Such as "Long time no see, hello." "How is everything lately?" "Long time no communication, I miss you so much!" and so on. The greeting should be concise and appropriate.

The next step is the main part of the text - the main text, which is what the writer wants to say. It can be an introduction, a reply, an advice, an expression of sympathy, a farewell, a congratulation, a request, a condolence, or it can also be a narrative, reasoning, rebuttal and argumentation, etc. Before you start writing this part, you should have a clear picture in mind, understand the purpose of the letter, and make it organized and hierarchical. If you want to talk about several things at the same time in the letter, you should also pay attention to the clear priority, beginning and end, and appropriate details. It is best to talk about one thing in a paragraph, and do not mix them up.

3. Ending

After writing the main text, you must write words of respect, wishes or encouragement as the end of the letter. Traditionally, it is called a greeting or a salute, which is a courtesy to the recipient. When wishing, you can choose appropriate words according to the person and the specific situation, and do not use them indiscriminately. (See "Congratulations" in the next section of "Common Letter Phrases".)

There are two customary ways to write the end:

(1) After the main text is written, immediately Then write "Sincerely", turn the top space of a line or leave two spaces blank and write "Salute".

(2) Do not write "Sincerely", just write "Salute", "Wellness", "Health", "Peace" and other words on a new line with two blank spaces. Be sure to start a new line with two blank spaces. The suffix must not follow the main text. You can also start a new line at the end of the text and write "I wish you" and "Bless you", and then leave two spaces to write "well", "health", etc.

4. Signature and Date

On the last line of the letter, sign the letter's name. The signature should be written on the right half line after the end of the text. If you are writing to relatives or friends, you can add your own title, such as son, brother, brother, nephew, etc., followed by your first name instead of your last name. If you are writing a letter to an organization, be sure to include both your first and last name. After the signature, sometimes "Yours sincerely", "Yours sincerely", etc. are added depending on the situation to show respect. The above-mentioned self-identification must be consistent with the title of the letterhead.

The date is used to indicate the time when the letter was written, written after or below the signature. Sometimes the writer also adds his/her location, especially if the letter is written while traveling.

An outline of the format of letters in classical Chinese

The title is followed by a title, which is used in letters in classical Chinese, such as, Your Excellency, Yunshi Bachelor (Wang Anshi's "The Words of Shangdu Scholars"

< p>River Book"), Hongsheng's fourteenth brother's family is very mature (Gong Zizhen's "Book with Wu Hongsheng"); another example is a certain Gongdaoxi

, Mr. X's Taijian, his mother's Cijian, Good brother, if you meet, wait. The list of common mentioning words is as follows:

Here is a brief explanation of the more common mentioning words.

In ancient times, it was originally used as a respectful title for a subordinate to a superior. Later, it was mostly used between peers in letters.

On my knees. In the old days, letters from children to their parents often started with "My dear parents, on my knees". When people are young, they often rely on their parents.

The word "knee" is used in family letters, which not only expresses respect, but also shows love and attachment to parents.

Cui Jian, Grant Jian, Jun Jian, Zun Jian, Tai Jian Jian is an ancient mirror, which means to examine. Used as a reference to a letter

It is a polite way of saying please read it. Hanging down means condescending. Giving, giving from the top to the bottom is called giving. Hook, ancient times

The hook pottery was used to describe state affairs, and later eunuchs were often crowned with hooks. Chuijian, gijian, junjian are mostly used in letters to superiors and senior virtuous people.

Shao people. Zunjian can be used to respect elders or seniors.

Taijian has a wide range of applications. "Tai" has the meaning of "high".

It can be used by seniors and peers who are familiar or unfamiliar.

Xunjian, Daojian, Dajian, Yingjian, Weijian, Yajian, Huijian. For those who are in high positions and have made meritorious deeds, "Xunjian" can be used. For moral gentlemen and respected scholars, it can be called "Tao Jian". Da, Ying, Wei, and Elegant have the meaning of nobility, beauty, extraordinary, and vulgarity, and are suitable for correspondence between friends. "Hui Jian" means to appreciate reading, but the semantic weight is lighter than "Give Jian". It is suitable for general letters. Teachers can also use this polite way to treat younger students who have become independent

.

Cijian Aijian Shuangjian Fangjian To my mother, it can be called "Cijian". Husband and wife, or between men and women with close affection, can use "Love Mirror". Letters to friends, friends, and couples can be written with "double appreciation" in mind. For letters between women, you can use "Fangjian".

Li Jian: Use "Li Jian" to write a letter to the mourner. For example, after the patriotic Li Gongpu was killed, Zhou Enlai and others wrote a condolence letter to his wife, which was called "Ms. Zhang Manyun's Condolences".

Public Jian ***jian Tongjian For letters to groups or multiple people, you can write "Mr. Zhu

***jian" after the name of the person listed.

Taoist chair, lecture chair, author chair, author chair, history chair, seat. Daoxi is often used as an honorific title for teachers by students.

Chair and professor are also honorific titles for those engaged in education and lecturing, but when used among ordinary people, the writer and the recipient do not need to have a teacher-student relationship. Zhuanxi, Zhuanxi, and Shixi are all used as honorific titles for scribes, and they are often used interchangeably among literati. Authoring

means writing. History refers to works handed down to history.

Looking, reading, knowing, knowing is generally used after the elders address the younger ones, and the elders address the younger ones.

Introduction is the opening of the letter, which may be a greeting or a reminder of the reason for writing the letter. The opening words should be

part of the body of the letter. Since this part formed a series of formulas in the old official documents, which can still be seen in modern letters

so it is included This is presented separately and divided into two categories for reference:

(1) It means that the writer is sincere and asks the recipient to read the letter. For example:

The letter writer claims to be the person who reports the matter respectfully, indicating that the following is what he wants to report, which is used for

a letter to parents and elders, such as "Mother Your Majesty, please bow down to me."

Kneel down to show respect to your elders.

Same as above for those who are gifted.

The writer of the letter humbles himself as a person who states the matter respectfully, and asks the other party to allow him to tell the following

what is written. Can be used both with peers and with subordinates and superiors.

Sincerely, sincerely means cautious and solemn. Used for peers.

Jingqizhe Jing, here is a straightforward meaning, which is generally used in public and private letters.

The person who bows to Qi, bows, expresses words of respect. Used for correspondence between friends.

The words "respectfully submit" and "respectfully submit" are both used in public and private correspondence between subordinates and superiors.

The person asking for help is used for a peer, indicating that the following letter will be about asking for help from the other party.

Hereby, here, now. I would like to state my intention here. The attitude is objective and calm, without obvious respect.

This is the letter for mourning to relatives and friends.

Replyers are used to reply to letters from relatives or superiors. For ordinary people, you can use "Restarter".

Special starter is a letter used to talk specifically about a certain fact.

(2) Depending on the specific situation, you may make polite remarks, or remind you of the reason for writing the letter, etc. For example:

Recite Hua Jian in a moment and understand everything. Suddenly, after being taught by hand, I learned the truth. Reciting Jun's edict brings deep yearning. Immediately I received a great message:

What was given by the well. Reading the book from Hui is like meeting an old friend. Fortunately, I inherited the Ming religion and had a sudden enlightenment. Reciting the ruler element, I would like to express my love for you.

I have received many handwritten letters, and I feel deeply loved. I feel very honored to read the letter. After reading the Chinese bamboo slips, I'm glad I won't go against it. I am so happy to read the German sound

Exceeding expectations. Hand-taught and respected, the meaning of the words is profound and beautiful, and it enlightens my heart. I'm thinking about it right away, and I see Hua Han in a short time, and I feel so happy and indescribable.

After a while

his hand showed that he was happy to know that he was in good health and was extremely relieved. Meng Hui's book and great works were given to him, and he was as brilliant as a river, and he was worshiped and admired.

I am deeply sorry for not being able to reply in time due to trivial matters. The Taihan letter was read for many days, but it was not repaired immediately. Dazha respectfully acknowledges this and asks for forgiveness. I appreciate the letter of favor, listen to the good news, and congratulate you very much. After reading the handwritten letter, I found out that you were ill and unwell, and I was very concerned about it.

I have admired Hongcai for a long time, and now I have taken the liberty to write a letter to ask for advice. Farewell and well. Long time no see. I miss you so much. It has been against the sun for a long time, and the fist thought is very Yin. I have been asking questions for a long time, and I am thinking about them all the time. Years of separation add to our nostalgia. I sent you a letter a few days ago, and I apologize for my

passion. I think I have already read this previous letter.

Actually, writing a letter is also writing an article. Although such rhetorical formulas can be used, they do not need to be rigid and can be varied

In a myriad of ways. In this sense, the opening phrases can also be omitted. For example, many people nowadays are accustomed to using the word "Hello" at the beginning when writing letters. It seems that if this were not the case, the letter would not go on. It is good to greet

the recipient first, but if every letter is formatted in this way, it will be dull and monotonous.

The body of the letter is what the writer says to the recipient. This is the main body of the letter. The main text starts from the second line of the letterhead, with two spaces in front. If the opening words are on a separate line, the main text can be written starting with two spaces on the next line of the opening words.

The content of the letters varies, and the writing method does not need to be uniform. The principle is to express the expression accurately.

Generally speaking, you should first talk about the other party's things, express concern, attention or gratitude, and respect, and then talk about your own

things. After the main text is written, if you find that there is any omission, you can add it after the end; or write it in the blank space at the bottom right of the letter, and add "another", "again", etc. before the postscript. or write the words "again" or "restart" after the postscript.

Conclusion The conclusion, the conclusion of the letter, should be part of the main text. However, similar to "opening words", old-style letters also formed a series of commonly used concluding phrases, which are still frequently used in the letter slips of cultural figures from all walks of life.

You might as well list a few here for reference.

The book is short but has a long meaning, so I won’t go into details one by one.

Sorry not to mention one by one. Not announced. Not sure.

No. Unprepared. Not redundant.

The book is not satisfactory. Too much to say. The beauty is endless.

The remaining guests will talk about it later. Yu Rong continued. More stories after the guest.

Please ask the other party to reply:

Hope for a reply soon. The warped enterprise shows its reply. Waiting for Mingjiao. Time to teach. Looking forward to praying for the redundant warning. Wanwang is willing to teach you.

Pray for constant political guidance (correctness). If you dare, please tell me something. I still pray for advice. Wherever you go, I'm waiting for you. I am looking forward to it

I will tell you when it is time to stop me and pray for you.

Tell the other person not to bother with a reply:

I’d like to hear this and don’t bother to reply. Thank you for your gratitude, don't work hard and give me a reply.

Reply to the other party's inquiry:

It is a humiliating inquiry, a little out of date, and just a fascinating conversation. Yuan Cheng asked and briefly stated his humble opinion, but I still hope to teach him.

The above-mentioned opinions are hardly elegant and we urgently apologize for them. My guess is that it may not be correct, it is for reference only. Don't be presumptuous, hurry up

This is a conjecture, but luckily don't laugh at it.

Please ask for permission:

Please pray for your permission. I sincerely hope that you will accept the above request. Everything takes a lot of effort, so I beg and bow down to Yu (Yun).

Express concern:

Photographed by Fu Weizhen. Many prayers. The sea and the sky are in sight, and I will never forget them. Take good care of yourself and pray for what you hope for

. Looking forward to saving labor. My condolences (used in condolence letters).

Express my gratitude:

My dear friends, I would like to express my gratitude again. The more you work, the more you pay for your kindness. High friendship and deep love, I will never forget it.

A congratulatory message is a phrase at the end of a letter that expresses blessings, admiration or comfort to the recipient, such as "

I wish you peace," "I send you my best regards," "I wish you all the best." You make progress" and so on.

Among them, words such as "song", "sincerely" and "wishing you" are written immediately after the end of the text; words such as "near peace", "salute" and "progress" are placed on a new line< /p>

, written in the top box. If there are many words in the congratulatory message, it can also be placed on an independent line and written with two blank words. There is no need to split it into two parts. If there is sufficient space at the bottom of the letterhead, or in order to highlight the congratulations, you can also put "blessings", "awards", "this

to" and other words on their own line, with four blank spaces, and write "an", "Good", "Salute", etc. are written in separate top-line scripts

. There is generally no punctuation mark after the congratulations written in the top box. Congratulations should be appropriately selected according to the specific situation.

The following are common congratulatory messages:

The content of the letter mainly talks about one thing, it can be used:

This is your special address, this is your special address, I wish you this best. Dedicated to this Budda, I will chant this to reply and wish you (reply letter)

General letters, used between peers and friends:

As soon as I chant, please follow me. Blessings

May be:

At this time, please send my best regards.

Or be:

Blessings. Please send my best wishes.

For elders, you can choose:

Kowtow, Kowtow, Congratulate, Kowtow, Kowtow, Kowtow, Kowtow, Kowtow, Kowtow, Kowtow, Kowtow, Kowtow, Kowtow, So Please Praise

In order to emphasize respect among ordinary people, also Available:

Congratulations and greetings

To emphasize the solemnity:

Congratulations and congratulations

To the juniors:

This inquiry is about wishing (you) wishes (your) hope

To my grandfather, I wish you all the best;

To live forever and be blessed

To my parents Generations, I wish you:

Jin'an and Fu'an

To the elders:

Kang'an Jun'an Chong'an Lu Fu and Yi'an

To the female elders :

Ci'an, Yi'an, Kun'an, and Yu'an

Between friends of the same generation, you can pray according to the four seasons:

Spring Society, Summer, Autumn, Chess, and Winter.

At the end of the year, you can congratulate:

New Year (New Year's Day), Spring Festival (Spring Festival), Year of Jubilee, Sui Qi, Festival of Year (general to holidays), Happy New Year, Happy New Year

Always praise:

Jinqi's day is good, the time is auspicious, the time is good, the life is Anji, the travel is good, the work is smooth, Taian is Da'an

The letter that can be reached on the same day, praise:

Good morning, good afternoon, good night, good night

Praise to women:

Shu'an Zhuangan Chang'an

To an unmarried woman, Ode to:

Beautiful Peace

To those who have parents who are still alive and have happy children, we can praise:

Serve in peace and serve well-being

To the younger generation I wish you the following:

Progress in studies, work well, live a happy life, be happy, be healthy and make progress in playing chess and lessons

I wish the recipient’s family:

Kuofu Kangtai and the whole family are happy< /p>

Wish the recipient couple:

Wish you peace and happiness

Wish those who have a happy event, say:

Happiness and happiness< /p>

Congratulations to the newlyweds:

Yan An Yanxi

Congratulations to the birth of a child:

Lin An

To the household Ode to:

Tan'an, Tan, Qi, Tanzhi

To travelers:

May your travels be safe, may your journey be smooth, and may your stay be happy

Condolences In mourning, please wait for:

Li'an and Xiaolu

Ask about illness and wish:

Get well soon

For those who suffer from accidents For those who are unfortunate, pray for:

May the world be prosperous

To the intellectual community, we can praise:

Wen'an Daoan Yanan Wenqi Yaqi

To the editor:

Editor Qi, An Bijian

To the writer:

Zhu Qi, An Bijian

To the teacher: < /p>

Jiaoqi teaches An Guo'an

To the military:

Xun pulls Rong'an

To the political community

Zheng'an Xun'an is promoted to An Gongqi Junqi Chongqi

For the industrial and commercial community:

Raise wealth, Anji profit, win Qi Yingqi, develop Qi, bring good fortune, prosperous career, and great exhibition Everything goes well and everything goes well

Everything goes well and everything goes well, prosperity and long-lasting wealth are abundant, and money is made day by day

In ancient letters, most of the blessings were integrated into the text, and in modern times Only then gradually did an independent column of congratulations form. Therefore,

if the text of the letter already contains blessing content, or it is a letter of congratulations, then the sight words can be omitted.

Also, if you say "Hello" at the beginning of the letter, if you write "Hello" at the end of the letter, it will become cumbersome and should be avoided.

Signature means signing the name of the writer at the bottom right of the end of the text. If you are writing to a familiar relative or friend, you can only write the first name, not the last name; or add your title in front of the name, such as: brother, nephew

, wait late. There can be a space of half a character between the title and the name; or the title can be written in small letters on the upper left side of the name.

After the signature, an acknowledgment may or may not be added. Commonly used greeting words are as follows:

To the elders:

Knock, knock, knock, knock on the bow, bow to the superiors

To the common people:

Kow to the superiors Sincerely, Ju Qidun’s first handwriting and solemnity

To the younger generation:

The words indicate the white edict in white handwriting

After the signature or the acknowledgment, write "Zi" The year, month and day of the letter can also be written on the lower right side of the signature on the next line

. In addition, you can also write the place, atmosphere, mood, etc. when you wrote the letter after the date, such as "in the boat",

"under the lamp", "everything is silent" and so on.

Appliances or greetings, such as family members and close friends of the writer who are also familiar with the recipient, may be added in one line after the signature

Appliances to these people, such as "someone" Send greetings." If you should send greetings to the recipient's family, neighbors, relatives and friends, you can add "please send your greetings to so-and-so". If it is an elder, you can say "please send greetings to the first four people of so-and-so".

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