Category: Business/Financial Management>>Business Management

Problem description:

For example, new supplier selection qualifications, regular supplier rating, and elimination of outstanding suppliers System, new material sample delivery regulations, does anyone have specific work instructions for reference?

Analysis:

1. Purpose

To assess and select qualifications Suppliers are evaluated to confirm their ability to provide products or services that meet the company's requirements. .

2. Scope of application

Applicable to the evaluation and selection of all suppliers that provide * products or services to the company.

3. Definition

3.1 Supplier is an organization that provides *** products or services to the company. Our company's suppliers mainly include the following:

Category A: directly reviewed/selected by our company, including:

a) Material suppliers - directly providing standard products to our company of manufacturers.

b) External cooperative processors - components and equipment produced and processed for our company according to specific requirements, referred to as "outsourced factories".

c) Material agents - dealers who provide our company with standard products according to the requirements of the agreement.

d) OEM--Provide finished product manufacturers that completely belong to our company's brand in accordance with regulations.

Category B: Selected suppliers and service providers recommended by trusted or closely cooperative external organizations, including material suppliers and freight forwarders (our company will no longer conduct certification and certification of such suppliers) create its profile).

3.2 Product: the result of an activity or process. Including services, hardware, process materials, software or a combination thereof.

3.3 Basic materials refer to materials that directly constitute the company’s products. Basic materials are divided into two types: purchased materials and outsourced processing materials.

3.4 Non-basic materials refer to auxiliary materials that do not directly constitute the company's products but need to be used/consumed in the production process.

3.5 Procurement is the business behavior of paying the cost to obtain external products. This article refers to material supply procurement.

3.6 Safety devices are materials that cause damage or danger to people or property due to their failure or inability to withstand high pressure under specific conditions. Such as fuses, isolation transformers and optocouplers, etc.

3.7 Material Substitution When standard materials cannot be purchased, the risk procurement method is used to purchase materials that can meet the usage requirements to replace the standard materials.

3.8 Disposable material substitution Under certain conditions and requirements, purchase substitute materials that cannot be easily reused. Any secondary use should be carried out under controlled conditions.

Note: "Specific conditions and requirements" should be determined when forming the application form. It can be one of the following situations: a production task order, materials within a specified period, limited product quantity, special designation Limited non-standard products, a limited purchase batch, and materials in a technical state.

4. Responsibilities

4.1 Purchasing Department

a) Responsible for organizing supplier review/selection activities and establishing qualified supplier files.

b) Responsible for the review, documentation and regular review of suppliers. Ensure that these suppliers have the ability to provide products or services that meet the Company's stated requirements.

c) The Purchasing Department Manager or his authorized person is responsible for the approval of procurement contracts and emergency procurement of materials;

d) Assign procurement tasks and be responsible for the approval of purchase orders . Carry out procurement work according to plans and certification results, and track the arrival of goods to ensure that procurement tasks are completed as scheduled.

e) Accept quality information feedback from each business department and assist in improving the quality of suppliers' products or services.

4.2 Company leaders

are responsible for determining the corresponding supplier review team, approving and releasing the selected suppliers.

4.3 Technical Engineering Department

a) Accept the purchased materials according to the prescribed procedures.

b) Responsible for feedback to the business department on the quality information of the company's cooperation with component suppliers and outsourced processing and manufacturing manufacturers.

5. Process requirements

Code name process process content and the implementation basis and output of the responsible person

01 Initial

Screening

Suppliers can use multiple ways to obtain supplier information. Review and certification activities are organized and implemented by designated persons in charge. Procurement Department (preliminary plan)

02 On-site inspection

Inspection

Communication Conduct a purposeful inspection according to the preliminary plan.

Manufacturers that provide tangible products should be inspected and understood: business qualifications, hardware facilities, organizational management, quality assurance, technical level, business conditions and after-sales service, etc. Assessment Team Reference: Supplier Assessment Form

03 Technology

Certification Under the condition that the requirements of 02 are basically met, if necessary, samples will be taken for testing or trial (repeatable). Assessment Team

04 Business

Negotiation Conduct business negotiations (and repeated negotiations) with them if the technical conditions are met. Evaluation Team

05 Comprehensive

Evaluation When appropriate, organize quality, process, production, purchasing and other personnel to conduct comprehensive evaluation. Evaluation Team Reference: Supplier Evaluation Form

06 Intention

Agreement When both parties are basically determined, they should communicate, determine the operation method and plan schedule. If necessary, draft a cooperation intention or record relevant memorandums. Assessment Team

07 Trial Cooperation a) During this period, we must clarify and communicate the requirements for procurement, processing, acceptance, etc. to the other party.

b) If we need to provide technical documents, we should provide a complete set of valid documents and other necessities in a timely manner.

c) We can dispatch technical support personnel when necessary. Procurement Department

08 Stage

Evaluation If necessary, conduct a stage review, summary, and evaluation of past cooperation situations, and make an opinion on whether to maintain the status quo, sign a formal agreement, or suspend or cancel. Assessment Team Supplier Assessment Form

09 Signing

When the agreement conditions are mature and both parties’ requirements are acceptable, agreements on cooperation, procurement, quality assurance, etc. will be signed to clarify the responsibilities of both parties. and obligations. Assessment Team Agreement

10 Execution

Procurement a) Execute ordering and procurement as required by the agreement.

b) When technical requirements change, the order should be clearly stated.

c) If there is no agreement, the purchase will be made on immediate terms. Purchasing Department Purchase Order

11 Inspection Carry out inspection according to program requirements.

If it is qualified, it will be put into storage; if it is not qualified, it will be treated as unqualified product. Inspection and test procedures of the Technical Engineering Department

Inspection records

12 Feedback of quality information and assessment The inspection department should feedback quality information to the purchasing department in a timely manner; the purchasing department should communicate quality to suppliers in a timely manner information to promote the implementation of improvement actions. If there are assessment requirements, assessments should be carried out.

Suppliers that are no longer able to meet the specified requirements or fail to take effective corrective and preventive measures for unexpected quality problems can be reduced to trial suppliers until their qualified supplier qualifications are cancelled. Purchasing Department Quality Report

13 Re-evaluation

and

Improvement Based on previous cooperation, assessment, etc., in order to implement continuous improvement, re-evaluation will be conducted under the following circumstances:

a) Frequent or serious quality problems;

b) Cooperation capabilities cannot meet the company’s development needs;

c) Cost control needs;

d) Adjustment of the company's business strategy;

e) Other important reasons. Assessment Team

Purchasing Department Supplier Assessment Form

6. Management Procedures

6.1 Operating Procedures

6.1.1 Scale of Operation of the Company Under such circumstances, the selection of designated outsourced factories and OEMs (type A suppliers) for basic materials shall be carried out in accordance with the "process requirements".

6.1.2 The selection of manufacturers and execution of procurement in the following situations can be carried out with reference to (but not subject to) the "process requirements".

a) Trial new materials;

b) Small quantity processing;

c) Implement material substitution process when the current supplier cannot supply;

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d) Imported materials;

e) Materials from affiliated companies;

f) Standard materials that have been recognized by industry brands;

g) Component agents;

h) Materials from friendly cooperative manufacturers;

i) Non-basic materials;

j) Transportation, service and other suppliers ;

k) Other new situations.

6.1.3 Under the condition of ensuring that the process is under control, the processes 01 to 10 in the "Process Requirements" can be parallel or advanced.

6.1.4 Other additional circumstances are subject to approval by the company leaders.

6.2 Supplier Control Procedure

6.2.1 For directly selected suppliers recommended by external organizations, each business department/quality inspection department should regularly provide feedback to the review team on the cooperation with them Quality information.

6.2.2 Risk procurement and one-time temporary service requirements are not included in this list, but their corresponding suppliers must be confirmed by the review organization.

6.2.3 The reviewers should have engineering technical background, good business negotiation, management skills and the ability to review the manufacturer's quality system.

6.2.4 Review and certification activities should be carried out by a designated group. Members must include technical, quality, business and other professionals. The form of the activity can be the following methods or a combination thereof:

a) On-site inspection and verification;

b) Sample inspection and testing;

c) Verification by providing data that can prove quality assurance capabilities;

d ) Trial cooperation for a certain period;

f) Historical performance;

g) Entrust external organizations to verify or certify;

h) Directly select trustworthy or external organizations with whom we have close working relationships recommend their selected suppliers.

6.2.5 All qualified suppliers should establish and maintain witnessing documents and records.

6.2.6 Any supplier that fails to pass the review can terminate the business cooperation relationship or be reduced to a trial supplier. The results of each review should be fed back to the supplier.

6.2.7 Our company has no review requirements for Category B suppliers.

6.3 Procurement Control Procedure

6.3.1 Procurement work is based on the "Procurement Plan" and "Certification Results".

6.3.2 Procurement of safety-critical components must be approved by safety regulations.

6.3.3 When feasible, the material processor or purchasing agent can be entrusted to conduct incoming inspection, but a quality assurance agreement should be formed with it.

6.3.4 Procurement personnel must have the professional knowledge required for procurement activities, be proficient in using computers to perform data processing on information networks, and have a certain level of English and good negotiation skills.

6.3.5 According to the production plan, the purchasing department issues the approved basic material purchasing plan and sporadic purchasing plan. This plan is the basic basis of "what to purchase? How much to purchase? When will the goods arrive?" in the purchasing activities. in accordance with.

6.3.6 The purchasing department assigns basic material purchasing plans to different purchasing responsible persons based on device classification.

6.3.7 After receiving the procurement plan, the person responsible for procurement should carefully check the executability of the plan. If there are any unexecutable items, they should give written feedback to the planning department so that the planning department can promptly Adjust plans.

6.3.8 The purchasing staff will check the relevant information of the evaluated suppliers item by item in the purchasing plan and prepare a purchase order. The purchase order should clearly list the company code, manufacturer and corresponding manufacturer corresponding to the purchased materials. Specifications/models, purchase quantity and required delivery date, etc. If the delivery date cannot be met, a new contract time must be indicated.

6.3.9 Purchase orders must be standardized and approved according to the purchase order approval and return process. The purchasing staff will issue the order approved by the purchasing manager or his authorized person to the supplier, and require the supplier to Sign back within the time for confirmation.

The purchase order will take effect once it is signed and returned, and its copy should be archived and properly kept by the Purchasing Department.

6.3.10 If there are changes to the price, delivery date, or packaging of the returned order, the purchasing personnel should re-evaluate it.

6.3.11 In the procurement plan, materials that are not included in the assessment of qualified suppliers are considered risk procurement; risk procurement can only be implemented after the application form is approved. The use of this material should be clarified by relevant technical personnel for specific purposes and requirements. Such materials cannot be easily reused. If there is secondary use, it should be carried out under controlled conditions.

6.3.12 After the order is placed, the purchasing staff is responsible for following the order and constantly reminding the supplier to deliver the goods on time.

6.3.13 When the goods arrive at the temporary warehouse, the buyer should inform the temporary warehouse receiving personnel of the urgency of the materials so that they can be sent for inspection in a timely manner.

6.3.14 Procurement of safety-critical components must be approved by safety regulations. Procurement without approval is not allowed; when material replacement is required due to technical improvements or other special requirements, the prescribed approval procedures must be fulfilled.

6.3.15 When customers have special requirements, compliance verification of purchased materials can be performed at our company or supplier.

6.3.16 Outsourcing processing control

a) The outsourcing processing procurement team is responsible for timely and correct application and delivery of technical documents, special tooling and instruments required for outsourcing processing;< /p>

b) For key materials, outsourcing procurement personnel will organize technical training, production site technical guidance and first processing review for relevant personnel of outsourcing suppliers. Outsourced materials can be inspected on-site by IQC inspectors or authorized persons, or can be sent back to AS for inspection. The specific inspection method is proposed and implemented by the Technical Engineering Department;

c) The Purchasing Department is responsible for maintaining and Daily communication and liaison with outsourcing processing suppliers, coordinating and solving quality, process and other issues during outsourcing processing.

d) The Technical Engineering Department organizes regular evaluations of external suppliers, organizes process coaching and quality inspections, and supervises suppliers to implement corrective and preventive measures.

e) Outsourcing suppliers must provide *** relevant quality data in the product production process as required by the company. This data is managed by the Quality Engineering Department and included in the company's monthly quality report.

6.4 Inspection Control Procedure

6.4.1 The supplier sends the materials to the temporary warehouse. When receiving the materials, the temporary warehouse managers should check the variety and quantity of the materials. and packaging for verification and registration.

6.4.2 Temporary warehouse managers fill out the inspection form and send it to IQC, which will be verified by IQC personnel. IQC of risk-purchased materials should be verified or inspected in a strict manner before they can be put into the warehouse.

6.4.3 For materials that have been inspected at outsourced factories or other locations, the temporary warehouse will perform "direct receipt" operations based on the qualified documents issued by IQC.

7. Attachment

Table – Supplier Information Record Form

Table – Supplier Evaluation Form