1.

An announcement is an informative document used by government agencies, social groups, enterprises, institutions or individual citizens to publicly declare something and hope that relevant personnel will participate or assist in handling it.

There are many types of notices, and the scope of use is becoming more and more extensive. It has been limited to "looking for people", "looking for things", "recruiting" and other notices, and has developed into "marriage seeking", There are dozens of types such as “recruitment”, “recruitment”, and “recruitment”, involving all aspects of social life. In particular, agencies, groups, various groups, and every corner transmit information to handle their respective official duties.

2. Characteristics of the notice

(1) Extensive content. It can be used for various matters such as enrollment, recruitment, opening, celebrations, unit establishment, use and replacement of trademarks, etc. in public affairs.

(2) Responsiveness of notification. An announcement is different from a statement that just "informs" the society. It requires a broad response from the society through notification in order to solve one's official affairs.

(3) Autonomy of participation. Notices are not mandatory or binding. The objects of the notice have the autonomy to participate and can participate or not.

(4) The journalistic nature of communication. Announcements are publicly disseminated through various news media such as postings, newspapers, radio, and television. To the public, they are advertising messages and have a news nature.

In addition to the above characteristics, official notices also have their own characteristics: first, the subjects of the notice are agencies, groups, enterprises and institutions, rather than individual citizens; second, the content of the notice belongs to official matters.

3. Classification of official notices

Notices are divided according to their content and nature, and can be divided into recruitment notices, relocation notices, house leasing notices, opening notices, and unit establishment notices. , celebration notices, recruitment notices, enrollment notices, essay solicitation notices, solicitation notices, name change notices, mail order notices, supply fair notices, etc.

IV. The structure, content and writing style of official announcements

Official announcements generally consist of a title, body and tail.

(1) Title. The title structure of official notices is relatively flexible. It can be composed of subject matter and language type. Such as "Solicitation Notice" and "Solicitation Notice"; you can only write the text "Notice"; it can consist of the name of the issuing agency and the reason, such as "Registration for the computer training class of ×× Company will start from now on."

(2) Text. It is the main part of the notice and mainly explains the matters of the notice. Specifically, it includes the purpose and significance of issuing the notice, the methods, methods, requirements for handling the notice, etc.

The writing method of the main text is relatively flexible. It can be explained in paragraphs or not; it can be described in headings or in hierarchical subtitles. At the same time, we should pay attention to the following three points: first, different notices have different writing methods, and the form should serve the content; second, the expression should be concise, clear, and straightforward; third, polite language should be used appropriately.

(3) Tail. Including signature, time and attachments. The attachment is to indicate the contact address, postal code, telephone number, contact person, etc. at the bottom left of the text.

5. Several commonly used ways of writing official notices

(1) Missing object and missing person notices.

Missing object and missing person notices are a kind of notice used by state agencies, social groups, enterprises and institutions to publicly declare to the society that they are looking for lost items or to find or inquire about relevant persons.

This kind of notice consists of three parts: title, body and tail.

The title consists of the subject matter and the genre, such as "Notice of Missing Object", "Notice of Missing Person", etc. Some titles directly include the genre () name "Notice".

The text mainly includes two contents: if it is a notice for found items, it should briefly and accurately introduce the time, location, name, quantity, characteristics, etc. of the lost items. The characteristics of the lost items should be written in detail and Specifically, it includes the shape, texture, color, mark, etc. of the object; such as a missing person notice, it should be written according to the situation of the person you are looking for. For example, for a missing person, the reason, time, place, physical characteristics, clothing characteristics, etc. must be explained; for the inquiry object, the reason for the inquiry, the specific content of the inquiry, and known situations and clues must be provided. After that, you should clearly explain the address, method, contact person, phone number, etc. to the recipient of the article. Generally, write the items in the left margin below the text.

At the end, please sign the full name of the notifying unit and the year, month, and date of the document at the bottom right of the text.