post responsibilities of the chairman's secretary (2 general articles)

In daily life and work, more and more people will come into contact with the post responsibilities. Defining the post responsibilities can make employees know and master the post responsibilities, maximize labor management, scientifically allocate manpower, and make people do their best and match people with posts. What kind of job responsibilities are effective? The following is the job responsibilities of the chairman's secretary that I have compiled for you, for reference only. Let's have a look.

post responsibilities of the chairman's secretary 1

post responsibilities:

1. Responsible for external liaison and reception, and sorting out company meeting minutes, memos and other documents;

2. assist the chairman in file management of important business data;

3. Be responsible for timely conveying the instructions and arrangements of the Chairman, and drafting letters, reports, documents and other documents assigned by the Chairman;

4. Be responsible for the daily itinerary of the chairman;

5. follow up the resolution according to the requirements of the chairman;

6. Be responsible for the reception of the chairman's office and corporate customers;

7. complete the supervision, coordination and implementation of other tasks assigned by the chairman.

Qualifications:

1. Female, 26-32 years old, dignified in appearance, good in image and temperament, elegant in speech, driving is preferred;

2. Major in Chinese, business management, economics, law, etc., with experience as secretary of the chairman or general manager of this industry is preferred;

3. Have experience in secretarial work, have good secretarial skills, good professionalism and professional ethics, and be able to work long hours and work under great pressure;

4. Comprehensive knowledge structure, excellent interpersonal and communication skills, careful and meticulous work, methodical, logical and strong execution;

5. Have solid writing skills, good writing skills, good written writing and expression skills, proficient in EXCEL, POWERPIONT, WORD and other office software, and have efficient file processing skills. Responsibilities of the Chairman's Secretary 2

1. Responsible for the office service of the Chairman.

2. Be responsible for organizing the writing or proofreading of comprehensive written materials submitted in the name of the company; Responsible for organizing the drafting of materials for the meeting of the chairman.

3. Be responsible for the secretarial business guidance of the company.

4. Be responsible for matters related to the company's office meeting and handle matters agreed at the meeting.

5. be responsible for supervising, inspecting and urging the approval of superiors, the approval of company leaders and the handling of matters decided at the chairman's office meeting.

6, responsible for handling the proposals, criticisms and opinions of deputies to the National People's Congress or the proposals of CPPCC deputies.

7. assist the director in drafting written materials and meeting affairs of the annual work meeting, participate in organizing reception work and meeting affairs of comprehensive meetings.

8. be responsible for recording and sorting out the minutes of the chairman's office meeting. Remember the memorabilia.

9. Be responsible for receiving and dispatching documents, running, checking and guiding the business management with documents, and be responsible for confidentiality.

1. Be responsible for the reception and reply of letters and visits from the masses.

11. Complete other tasks assigned by the leaders.

Second, the work information of the secretary of the chairman:

1. Responsible for drafting the company's annual work summary report and the chairman's speech.

2. Responsible for drafting the meeting materials of the shareholders and the board of directors of the company.

3. Be responsible for arranging other important meeting minutes and meeting minutes of the company.

4. Be responsible for drafting, printing, registering and archiving company documents.

5. Be responsible for the engraving and use management of the company seal and the chairman's seal.

6. The post responsibilities of the chairman's secretary also require the secretary to revise the Company Newsletter regularly.

7. assist the office director in the reception of company guests.

8. Complete other tasks assigned by the chairman and office director. Responsibilities of the Chairman's Secretary 3

1. Responsible for the chairman's daily itinerary, including visiting reception and business accompanying;

2. Responsible for the official document writing and document management of the chairman's office to ensure the accuracy of the material information;

3. Assist the chairman in arranging various meetings, be responsible for recording and sorting out meeting materials, and be responsible for follow-up and supervision after the meeting;

4. assist the chairman in handling external relations, including government departments, important customers and cooperative enterprises;

5. Be responsible for the appointment of the chairman's office and the reception of visitors;

6. keep the environment of the chairman's office clean and tidy, and maintain the normal operation of office equipment.

7. Complete other tasks assigned by the chairman. Responsibilities of the Chairman's Secretary 4

1. Responsible for arranging the chairman's schedule reasonably and reminding him in time.

2. Be responsible for the daily maintenance of the chairman's office, and keep the leading office clean, orderly, confidential and safe.

3. Prepare tea for the chairman (while the chairman is in the office).

4. Be responsible for the reception and arrangement of visitors.

5. Master the essentials of document writing, and complete the drafting of various documents and letters with high quality and high efficiency.

6. Be responsible for the circulation of documents and materials and the confidentiality during circulation.

7. Be responsible for preparing materials and meeting minutes for all kinds of meetings prepared by the Chairman.

8. Stay on duty at any time, and complete the work temporarily assigned by the leader. Responsibilities of the Secretary to the Chairman 5

1. Assist the Chairman to complete his daily work, assist in investigation and study, understand the company's operation and management, put forward handling opinions or suggestions for the Chairman to make decisions, and provide necessary information services for the Chairman.

2. Be responsible for timely conveying the instructions and arrangements of the Chairman, and follow up the specific implementation.

3. Be responsible for filing the business information and all kinds of important documents related to the Chairman.

4. Be responsible for organizing and preparing company meetings such as the chairman's office meeting and special seminar meeting, arranging meeting agendas, preparing meeting documents, and actively grasping the implementation of relevant resolutions.

5. be responsible for drafting letters, speeches, reports, documents and other documents assigned by the chairman.

6. Be responsible for submitting all kinds of documents to the chairman for approval and distribution management.

7. Be responsible for the chairman's schedule, and make appointments and arrangements for the chairman to meet or reserve visitors.

8. Be responsible for other matters assigned by the chairman. Responsibilities of the Secretary to the Chairman 6

1. Assist the Chairman in business negotiation, various meeting arrangements, copywriting records and meeting spirit transmission;

2. Adhere to good communication, coordination and follow-up with all departments on the work progress and supervision of the affairs assigned by the Chairman;

3. Assist the Chairman in handling all kinds of letters and drafting all kinds of comprehensive documents such as letters, speeches, reports and documents;

4. Reasonably arrange and remind the Chairman of the Board of Directors of their daily working hours and procedures;

5. Book meals, hotels, air tickets, meetings, etc. in the Chairman's itinerary. Responsibilities of the Secretary to the Chairman 7

1. Responsible for the organization, minutes and follow-up affairs of various meetings of the Chairman.

2. Responsible for conveying and supervising all kinds of work plans and work orders.

3. Be responsible for handling all kinds of submitted documents.

4. Responsible for drafting all kinds of official documents.

5. assist the chairman in the normal development and management of the schedule work, and be responsible for the organization of the executive meeting.

6. be responsible for filing all kinds of documents in the chairman's office.

7. properly arrange the business trip and business trip of the chairman.

8. Complete other tasks assigned by the chairman. Responsibilities of the Secretary to the Chairman 8

1. According to the requirements of the Chairman, carry out the plan planning and plan writing of public relations affairs,

2. Assist the Chairman in handling external public relations, and assist in negotiations and communication with customers;

3. According to the chairman of the board of directors, combined with business development, write all kinds of copywriting materials needed by brand development or customers

4. Receive visiting important guests and visit customers and business cooperation units on behalf of the chairman;

5. Cooperate with customer relationship maintenance and related work;

6. Organize the company's important meeting minutes and minutes;

7. complete the supervision, coordination and implementation of other tasks assigned by the chairman. Responsibilities of the Chairman's Secretary 9

1. Responsible for writing documents and materials required by the Chairman, receiving, conveying and handling documents and letters;

2. Be responsible for the collection and compilation of original materials of the company's memorabilia and the writing of internal and external publicity materials;

3. Be responsible for timely conveying the instructions and arrangements of the Chairman;

4. Be responsible for arranging and reminding the chairman's daily schedule;

5. Be responsible for receiving the visiting guests, leaders and staff of the branches under the Group's jurisdiction from the Chairman's Office;

6. Complete all emergency or temporary tasks assigned by leaders. Responsibilities of the Chairman's Secretary 1

1. Draft a summary of the company's work plan and keep records of the company's important meetings;

2. Draft and file the documents issued by the general manager;

3. The company's management system, rules and regulations, web design proposal and contract, and the overall operation of the company;

4. Answer the phone, answer it properly, and make phone records;

5. Grasp the general manager's schedule, make appointments and arrange business trips;

6. complete other tasks assigned by the general manager or the manager of the comprehensive management department;

7. Develop human resources strategy according to the requirements of the company's development;

8. design and improve the company's human resources structure;

9. Complete the daily recruitment of human resources in the company;

1. Improve the company's performance appraisal system. Responsibilities of the Chairman's Secretary 11

1. Draft various manuscripts as required, and be responsible for writing the chairman's reports, speeches and other manuscripts.

2. Appointment and reception of visiting leaders and guests;

3. Take meeting minutes and arrange meeting minutes.

4. Communicate and implement the company's work instructions, and assist in monitoring and tracking the work of all departments of the company.

5. Be responsible for tidying up the chairman's office and keeping it comfortable and tidy.

6. Organize, handle and report the daily documents and letters of the Chairman's Office.

7. coordinate the working relationship of various departments, timely understand and collect relevant information and communication, and report to the chairman.

8. complete other special or temporary work assigned by the chairman. Responsibilities of the Chairman's Secretary 12

1. Handle the daily work of Chairman general manager office

1. Sort out the documents in the Chairman's office.

2. The chairman's office is clean and hygienic.

3. Pay attention to personal qualities, dress image, manners and manners, and pay attention to occasions and places when speaking.

4. The mobile phone must be turned on 24 hours a day and be on call for business.

5. Answer the phone carefully and properly, and make phone records.

6. the chairman will accompany him during the business trip and arrange all the work of eating, living and traveling.

7. master the daily arrangement of the chairman, and make appointment and registration for receiving visitors.

second, the handling of official documents.

1. Summarize the accuracy of the assigned tasks completed by the monthly work of each department.

2. Draft, print, register and file documents issued by general manager office.

3. Send and receive faxes and hand them over to general manager office in time.

4. summarize the reimbursement forms of various departments and other related documents and submit them to the chairman for signature and confirmation at regular intervals.

iii. organizational arrangements and interview matters

1. coordination of assistance and the role of work assignment.

2. Assist general manager office to manage the company's operation and various functional departments, and coordinate the relationship between internal departments.

3. Coordinate the contradictions between departments and handle them temporarily.

4. Download the monthly task objectives issued by the Chairman and upload the scenarios, problems and opinions of various departments. The manager of the administrative department should do a good job of receiving the company guests and register them in time.

5. Cooperate with the Chairman in handling external public relations and attend appropriate banquets and entertainment when necessary.

iv. related meeting work

1. follow up and implement the minutes of company meetings such as the general manager office meeting of the board of directors.

2. Draft and sort out the meeting materials of the company's board of directors, and make necessary arrangements and preparations before the meeting.

3. Make good preparations before the meeting. Responsibilities of the Secretary to the Chairman 13

1. Prepare and submit reports and documents required by relevant state departments to be issued by the board of directors and shareholders' meeting;

2. Prepare the board of directors and shareholders' meeting, and be responsible for keeping the minutes, documents and records of the meeting and drafting the minutes and documents of the board of directors.

3. Be responsible for the company's information disclosure, and ensure that the information disclosure is timely, accurate, legal, true and complete;

iv. ensure that those who have the right to obtain relevant company records and documents get relevant documents and records in time;

5. Make the directors, supervisors and senior managers of the company clear about their responsibilities and abide by relevant national laws, regulations, rules, policies, articles of association and other relevant provisions;

VI. Assist the Board of Directors in exercising its functions and powers. When the resolution of the board of directors violates laws, regulations, articles of association and other relevant provisions, it shall raise objections in time;

VII. Providing advice and suggestions for major decisions of the company;

VIII. Handling relevant matters between the company and the securities regulatory authorities and investors;

IX. Other duties as stipulated in the Articles of Association and the listing rules of the stock exchange.

1. undertake all tasks assigned by the chairman. Responsibilities of the Chairman's Secretary 14

1. Accompany the Chairman in project inspection and participate in business negotiation;

2. Responsible for drafting documents in the daily operation of the chairman;

3. Assist the chairman to handle daily affairs;

4. Be responsible for the chairman's itinerary and accompany the business;

5. Be responsible for receiving and transmitting the documents, letters and telegrams of the Chairman;

6. Be responsible for business reception, external contact and public relations;

7. handle other affairs authorized by the chairman. Responsibilities of the Chairman's Secretary 15

1. Assist in drafting the daily official documents, reports and other related documents of the Chairman;

2. assist the chairman in developing and maintaining customer relationships and coordinate the chairman's daily work arrangements;

3. Be responsible for recording and sorting out relevant meeting minutes and minutes of staff meetings and board meetings;

4. Be responsible for organizing the writing or proofreading of comprehensive written materials submitted in the name of the company;

5. Responsible for customer visits, reception of company business activities, etc.

6, responsible for the company's related activities.