Procurement workflow and responsibilities, many people think that the work of the procurement department is very easy and want to work in the procurement department. Actually, it is not. The work of the purchasing department is very complicated and not as simple as everyone thinks. Let me share with you the purchasing workflow and responsibilities, and then make a decision after reading it.

Procurement workflow and responsibilities 1 As a purchaser, the general post work plan is nothing more than the following processes:

Receiving purchase plan-inquiry and negotiation-decision-making-placing purchase order-review-follow-up-receipt-payment-return. Relevant documents include: purchase requisition, purchase order, inquiry order, purchase receipt document, purchase receipt document, purchase return document, purchase abnormal return document, etc.

This requires purchasing personnel to have the following abilities: cost awareness and value analysis ability, forecasting ability, expression ability, good interpersonal communication and coordination ability, and professional knowledge.

How to become a good buyer: A buyer should not only have the above abilities, but also have a reasonable purchasing plan, abide by the 5R principle, choose suitable suppliers and join the management, and constantly improve his management ability. Under the condition of not affecting the normal production of enterprises, reduce procurement costs.

Responsibilities that the buyer should undertake: purchasing plan and demand confirmation, supplier selection and management, purchasing quantity control, purchasing quality control, purchasing price control, delivery time control, purchasing cost control, purchasing contract management and purchasing record management.

Procurement workflow and responsibilities 2 1, basic procurement process

Purchase demand-purchase plan-finding suppliers-inquiry, price comparison, negotiation-purchase negotiation-signing contract (determining payment terms, delivery method and after-sales service)-delivery acceptance (warehousing)-quality inspection (unqualified return)-warehousing.

The following figure shows the procurement flow chart:

1) purchase plan: the buyer makes the purchase plan according to the purchase requisition and the company's sales plan.

2) Supplier selection and evaluation:

The selection and assessment of suppliers are generally evaluated from the aspects of operation, supply capacity and quality capacity, and scored regularly from the aspects of quality, delivery, price, overdue rate and cooperation.

3) Inquiry, price comparison and negotiation.

4) Contract signing: After inquiry, quotation, negotiation, price comparison and other processes, the buyer and the seller finally sign relevant agreements and the contract is established. The signing of the procurement contract should be different according to the requirements of the purchased goods, the situation of suppliers, the management requirements of the enterprise itself and the procurement policy. Need to check with the financial department to determine payment terms, delivery methods, after-sales service, etc.

5) Delivery acceptance: The buyer must ensure that the variety, quantity, quality and delivery date of the goods are correct. The buyer and the contract do consider the acceptance information.

6) Quality inspection: the products that pass the quality inspection are put into storage, and the unqualified products are repaired.

7) Financial settlement: After the goods are put into storage, financial settlement will be carried out.

2. Flow chart of commodity purchase application

1) The sales department puts forward the purchase demand,

2) The purchasing department makes a purchasing plan, and the person in charge of the purchasing department reports it to the general manager and the finance department for approval;

3) After the approval, the purchasing supervisor will place an order.

4. Flow chart of payment application

1) After the stock is put into storage, make a payable plan.

2) The planning supervisor checks whether the cost amount is consistent with the payment amount according to the supplier's account period, finds out the reasons for the inconsistency, and makes payables after adjusting the cost amount until it is consistent with the payment amount;

3) The purchasing department examines and approves due payables.

4) General Manager approves payment

3, the goods arrival acceptance process

1) The warehouse accepts the products according to the supplier's delivery note.

2) After acceptance, enter a receipt and check whether the receipt amount is consistent with the delivery note amount. If they are consistent, they can be approved for warehousing. If it is inconsistent, it should be reported to the procurement review and a reply should be given on the day of procurement.

4. Promotion process

1) Determine the promotion plan at the weekly meeting.

2) Determine product information, including price, supply and promotion execution time.

3) Apply to the General Manager for promotional purchase funds.

4) Implement purchase orders and promotion execution methods.

5) Feedback the promotion results and report them at the regular meeting next week.

5. Return process

1) Store fills in the return application form and explains the reasons.

2) The purchasing department shall review the return application according to the supplier's contract and cooperation.

3) After approval, the warehouse can be returned, and the warehouse will make a return order with the supplier as the unit every week.

4) If it cannot be returned to the supplier, it shall report the loss, and the loss reporting ratio shall not exceed 0 or 5%.

Job responsibilities of the purchasing department

1, formulate and improve the procurement system and procurement process;

(1) according to the company's long-term planning, formulate the' working policy and objectives of the purchasing department;

(2) Responsible for formulating procurement policies, strategies, systems, procurement work processes and methods, and ensuring their implementation;

2, formulate and implement the procurement plan:

(1) Formulate effective procurement targets and plans according to the company's expansion scale and annual business objectives;

(2) Review the purchase demand, make overall planning to determine the purchase content, and make the purchase plan;

(3) Organize the implementation of market research, forecast and track the company's procurement demand, be familiar with the supply channels and market changes of various products, and prepare the procurement budget and plan accordingly;

(4) According to the procurement management procedures, be responsible for the negotiation and signing of procurement projects, and check the execution and implementation of contracts;

(6) Supervise and inspect the acceptance, warehousing, storage and management of the warehouse to ensure the quality of purchase and sale;

3, procurement cost budget and control:

(1) Prepare monthly and weekly purchasing budgets, implement preventive control and process control of purchasing, and effectively reduce costs;

(2) Purchasing price audit, budget and quotation to achieve effective cost control;

(4) Manage, supervise and inspect the performance process of the procurement contract, and pay relevant funds in time;

4. Select and manage suppliers:

(1) According to the company's sales demand, select suppliers with reasonable prices, reliable product quality, good reputation and excellent service, and establish long-term strategic alliances;

(2) Establish a comprehensive evaluation system of supplier's reputation, performance, after-sales service ability and market price status and trend;

(3) Constantly develop new supply channels and suppliers, and strengthen visits and investigations to new and old customers;

(4) Formulate supplier management measures, strengthen the management and assessment of suppliers, and ensure the quality of products provided by suppliers;