Chapter 1: Job Requirements for Excellent Buyers

Section 1: Necessary Ability Requirements for Buyers

1. Cost Control Awareness and Value Analysis Ability

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Purchasing expenditures constitute the main part of sales costs, so buyers must have cost control awareness.

For quotations provided by suppliers, they should have the ability to analyze value and be able to analyze and evaluate payment terms, delivery time, etc.

2. Market forecasting ability

Buyers should be able to predict purchase prices and supply and demand trends based on various production and sales data and supplier attitudes.

3. Language and writing skills

Whether you use language or writing to communicate with suppliers, you must accurately and clearly express purchasing conditions, such as specifications, quantities, prices, and delivery deadlines. , payment methods and other contents, and must be concise and concise to improve work efficiency, and be able to obtain preferential purchasing conditions in a "move with emotion and understand with reason" approach.

4. Coordination ability with various departments

1. With the management department: provide market information as the basis for business decisions.

2. With the marketing department: Develop a purchasing plan based on marketing goals and provide cost estimates as a sales price reference.

3. With the production department: The demand for production raw materials should be understood as early as possible to arrange procurement, and any changes in quantity and time should be notified in a timely manner.

4. With the quality control department: Try to understand the quality of the materials, cooperate with the quality control department’s inspection work, and take necessary measures for those that do not meet the requirements.

5. Cooperate with the financial department: From the beginning of ordering to delivery, requesting and payment, it is necessary to cooperate with financial processing.

6. Cooperate with the warehousing department: properly design the minimum inventory quantity and order point, promptly notify the arrival time and quantity, and deal with short-weight and packaging issues.

5. Professional knowledge and ability

For the products handled, it is necessary to understand the source of raw materials, combination process, quality attributes, scope of use, etc., which is helpful for communication with suppliers, and may Proactively develop new sources or alternatives to further reduce procurement costs.

For suppliers, it is necessary to understand their strength and the rationality of their quotations, and conduct on-site inspections of their supply capabilities, so that they can have negotiation and planning abilities when communicating with them to ensure price and quality standards at the same time.

In addition, English communication and computer network applications are also essential.

Section 2: Purchasing Responsibilities

1. Procurement Responsibilities

1. Procurement plan and demand confirmation: prepare procurement plan, amount budget, and confirm purchase Department, content.

2. Supplier selection and management: supplier search, investigation, selection, evaluation, rewards and punishments.

3. Purchase quantity control: Calculate the appropriate purchase quantity and use quantity strategies flexibly.

4. Procurement quality control: pre-purchase planning, during-purchase monitoring, post-arrival inspection, and timely handling of quality issues.

5. Purchase price control: market research and analysis of prices, inquiry, quotation analysis, and negotiation.

6. Delivery date control: Clarify the delivery date before purchasing, urge delivery during purchasing, implement corresponding rewards and punishments after arrival, and deal with delayed delivery.

7. Procurement contract management: the formulation, signing, modification, filing and storage of contracts, and verification of contract execution.

8. Procurement record management: design, filling in and archiving of procurement records.

2. Procurement business process

1. Collect information: Fully understand the product name, specifications, quality, and substitute information of purchased materials, investigate market conditions and collect supplier information.

2. Inquiry: Select the inquiry object, inquire about the price, organize the quotation information, and select the negotiation object.

3. Price comparison and negotiation: Develop a base price based on cost analysis, set bargaining targets, negotiate purchase conditions with suppliers, comprehensively consider price trends, check payment terms, and compare delivery deadlines.

4. Evaluation: supplier’s reputation, after-sales service conditions, supply capability and quality assurance.

5. Request samples: Request samples and inspect and compare.

6. Decision: Select the appropriate supplier and sign the purchase contract.

7. Coordination and communication: follow up to confirm whether the supplier can deliver on time, and expedite delivery if it is unable to deliver on time.

8. Arrival acceptance: Acceptance of quality and quantity. If there is any discrepancy, negotiate with the supplier immediately.

9. Clear payment: Check whether the procedures are complete, whether the invoice title and amount are consistent, determine whether there is prepayment in finance or whether deductions are required, and notify finance to make payment.

Section 3. Buyer’s Work Details

1. 5R Principles

1. RIGHT TIME: timely supply, no downtime for materials, Nor does it occupy inventory or accumulate funds.

2.RIGHT QUALITY: Meets the requirements for production, sales and quality control.

3.RIGHT QUANTITY: An economical purchase quantity that will not affect production due to insufficient quantity, nor cause backlog due to excessive quantity.

4. RIGHT PRICE: Relatively reasonable cost, which will not affect the quality and delivery time due to too low prices, nor will it lead to low profit margins or even reduced competitiveness due to excessive prices. Lose market.

5. RIGHT PLACE: The supply source should be based on the principle of proximity. If the distance is far, the transportation cost will be high, communication and coordination will be inconvenient, and delivery will be easily delayed.

2. Dealing with suppliers

1. Make fair, fair and open evaluations and select appropriate suppliers.

2. When handling procurement business, you should treat the matter not the person.

3. Cooperate with suppliers and build mutual trust.

4. Do not accept any overly enthusiastic hospitality or overly valuable gifts from suppliers.

5. We must seek truth from facts and treat each other with sincerity. There must be no deception or even unethical purchasing.

3. A gentleman loves money and gets it in the right way

Facing the "coercion and inducement" that suppliers may adopt, buyers should maintain a "normal mind" and never harm the company. interests and never take advantage of the position to seek personal interests.

4. Have professionalism

There are many reasons for material shortages, but the procurement department must have a high sense of responsibility to arrange procurement as much as possible to solve the problem. .

5. Have an open-minded and patient attitude

When dealing with suppliers, we must communicate with them under the principle of fairness and reciprocity and with an open-minded learning attitude; during the negotiation process, it is even more necessary to Only with enough patience can you "play hard to get" and complete the procurement task calmly and calmly.