Tenders and bids are an open competition method widely used in today's society when constructing projects or conducting bulk commodity transactions, and are a modern trade activity. Achieving trade transactions through tendering and tendering is conducive to breaking monopoly behavior and conducting legitimate market competition, which will undoubtedly promote the reform and management of enterprises, enhance their vitality, improve their economic benefits, and promote their further development. plays a very important role. Today, let’s take a look at the categories of tender documents with the editor of Guaranteed Tendering, and what is the difference between tender documents and bidding documents?

What is a tender document?

The bid document is prepared by the bid-issuing unit or commissioned by the design unit to provide bidders with the main technical, quality, construction period and other requirements for the project.

The bid document is a legally binding and enforceable standard document for bidding behavior that all procurement parties must abide by during the bidding process. The bid is also the basis for bidders to prepare bids. Bidders must make substantial responses to the contents of the bid, otherwise it will be judged as an invalid bid (processed as an abandoned bid). The bid document is also the most important basis for bid evaluation. Tender documents generally have at least one original and two or more copies.

What are the categories of tenders?

A. According to the scope of bidding, it can be divided into international bidding documents and domestic bidding documents.

International bidding documents and tender documents require two versions. According to international practice, the English version shall prevail.

Generally, the language of the construction purchaser’s location shall prevail. If foreign companies conduct international bidding, English (or local language) will generally prevail.

If a Chinese unit conducts international bidding, it is generally stated in the bidding documents that if there is any discrepancy between the Chinese and English versions, the Chinese version shall prevail.

B. According to the subject matter of the bidding, it can be divided into three major categories: goods, projects, and services.

It can be further subdivided according to the specific subject matter. For example, engineering can be further divided into construction engineering, decoration engineering, water conservancy engineering, road engineering, chemical engineering, etc. The content of tender documents for each specific project varies greatly. The same goes for cargo tenders, simple goods such as grain and oil; complex goods such as machine tools and computer networks. The differences in tender documents are also very large.

What is the difference between a tender document and a tender document?

There are two differences between tender documents and tender documents, as analyzed below:

1. Different concepts

(1) Tender documents are prepared or entrusted by the bid-issuing unit The design unit prepares and provides documents to bidders on the main technical, quality, construction period and other requirements for the project.

The bid document is a legally binding and enforceable standard document for bidding behavior that all procurement parties must abide by during the bidding process. It must be logical and not inconsistent or ambiguous; the language must be concise and brief.

(2) The bid document refers to the quotation submitted by the bidding unit to the bidding unit in accordance with the conditions and requirements of the bidding document and the document in which the bid form is filled out. It requires sealing and mailing or sending a special person to the bidding unit, so it is also called a bid letter.

The bid is a document with legal effect that both Party A and Party B must acknowledge and abide by during the bidding process. Therefore, it must be logical, not inconsistent or ambiguous, and the wording must be concise and brief, with an accurate understanding of policies and regulations. and execution, which is helpful for bidders to eliminate discriminatory clauses, and is a strong attack on the traditional concept of Party A (purchaser or project contracting party) of "buying whatever you want with money".

2. Different priorities

(1) The bid document is also the basis for the bidder to prepare the bid document. The bidder must make a substantial response to the content of the bid document, otherwise it will be judged as Invalid bid (processed as abandoned bid). The bid document is also the most important basis for bid evaluation. Tender documents generally have at least one original and two or more copies.

(2) The bid document is a bidding document prepared by the bidding unit on the basis of fully understanding the bidding documents (tender documents) and conducting on-site inspections and investigations. It is a response to the requirements and requirements put forward in the bidding announcement. Make a commitment and at the same time put forward specific bids and related matters to compete for the winning bid.

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