Tendering and bidding procedures

Generally speaking, tendering and bidding need to go through procedures such as bidding, bidding, bid opening, bid evaluation and bid determination.

Bid opening

Bid opening shall be conducted in a public manner in accordance with the time, place and procedures specified in the bidding documents. The bid opening shall be hosted by the tenderer or the bidding intermediary agency, and members of the bid evaluation committee, representatives of the bidders and representatives of relevant units shall be invited to participate.

The bidder will check the sealing condition of the bidding document. After confirming that it is correct, the relevant staff will open the seal in public, verify the bidding qualification, and read out the bidder's name, bid price and other main contents.

The bidder may make necessary explanations for the bidding, but the explanation shall not exceed the scope recorded in the bidding documents or change the substantive content of the bidding documents. The bid opening shall be recorded and archived for future reference.

Bid evaluation and bid determination

Bid evaluation shall be conducted in accordance with the provisions of the bidding documents.

The tenderer or bidding agency is responsible for establishing a bid evaluation committee. The bid evaluation committee is composed of representatives of the tenderer and experts in technology, economics, law and other fields hired by the bidder. The total number of people is generally an odd number of more than 5 people, of which the number of hired experts shall not be less than two-thirds. Personnel who have an interest in the bidder are not allowed to enter the bid evaluation committee.

The bid evaluation committee is responsible for evaluating bids. The bid evaluation committee shall review all bid documents and shall decide that any bid documents that are materially inconsistent with the provisions of the bidding documents are invalid.

The bid evaluation committee may require the bidder to make necessary clarifications on unclear meanings in the bid documents, but the clarifications shall not exceed the scope recorded in the bid documents or change the substantive content of the bid documents. The bid evaluation committee shall review and compare the bid documents in accordance with the provisions of the bid invitation documents, and recommend one to three winning bidders to the bidder.

The tenderer shall determine the winning bidder from among the winning candidates recommended by the bid evaluation committee. The successful bid shall meet one of the following conditions: ⑴ meet the requirements of the bidding documents, and take into account various preferential and tax factors, and the bid price quoted is the lowest under reasonable conditions; ⑵ meet the comprehensive evaluation standards stipulated in the bidding documents at the maximum.

Except for adopting the bidding negotiation procedure, the tenderer or bidding intermediary shall not negotiate with the bidder on the bidding price, bidding plan and other matters before the bid is determined.

The tenderer or bidding intermediary agency shall notify all bidders in writing of the winning bid results. The tenderer and the winning bidder shall sign a written contract in accordance with the provisions of the bidding documents and the bid winning results.

Bidding

Bidders shall prepare bidding documents in accordance with the provisions of the bidding documents. The bidding documents shall state the following matters: ⑴ Bid letter; ⑵ Documents proving the bidder's qualifications and credit standing; ⑶ Bid project plan and description; ⑷ Bid price; ⑸ Bid deposit or other forms of guarantee; ⑹ Other contents required by the bidding documents.

The bid documents shall be sealed and delivered to the bidding location before the specified deadline. The tenderer or tendering and bidding intermediary agency shall not open and return the tender documents received after the deadline for submission of tender documents. The tenderer or bidding intermediary agency shall sign and record the received bidding documents. Bidders have the right to require the tenderer or bidding intermediary agency to provide a receipt certificate.

The bidder may withdraw, supplement or modify the submitted bid documents; however, it shall notify the tenderer or bidding intermediary agency in writing before the deadline for submission of bid documents.

Tendering

A tender announcement shall be issued for public tendering. The bidding announcement shall be published through newspapers, periodicals or other media. The bidding announcement shall state the following matters: ⑴ The name and address of the tenderer; ⑵ The nature and quantity of the bidding items; ⑶ The location and time requirements of the bidding items; ⑷ The method, place and time of obtaining the bidding documents; ⑸ The fees for collecting the bidding documents Fees; ⑹ Other matters that need to be announced.

The tenderer or bidding intermediary agency may pre-qualify legal persons or other organizations interested in bidding, but shall publish a pre-qualification notice through newspapers, periodicals or other media. The pre-qualification notice shall specify the following matters: ⑴ The name and address of the tenderer; ⑵ The nature and quantity of the bidding projects; ⑶ The location and time requirements of the bidding projects; ⑷ The method, place and time of obtaining the pre-qualification documents; ⑸ The pre-qualification requirements Fees charged for documents; ⑹ location and deadline for submission of pre-qualification applications; ⑺ schedule for pre-qualification; ⑻ other matters that need to be announced.

The above-mentioned preliminary review shall mainly examine whether the legal person or other organization interested in bidding has the ability to satisfactorily perform the contract. Legal persons or other organizations interested in bidding shall submit to the tenderer or bidding intermediary agency certification documents or materials proving their ability to satisfactorily perform the contract. The tenderer or bidding intermediary agency shall make a pre-examination decision on the legal person or other organization that submitted the pre-qualification application. If the invitation to bid procedure is adopted, the tenderer shall generally issue bid invitations to three or more legal persons or other organizations that are interested in bidding or have passed prequalification.

If the bidding negotiation procedure is adopted, the tenderer shall generally issue bidding invitations to two or more legal persons or other organizations that are interested in bidding. The tenderer or bidding intermediary agency shall prepare bidding documents according to the requirements of the bidding project. Bidding documents should generally state the following matters: ⑴ Instructions to bidders; ⑵ The nature and quantity of the bidding items; ⑶ Technical specifications; ⑷ Requirements for the bid price and its calculation method; ⑸ Standards and methods for bid evaluation; ⑹ Delivery, completion or The time for providing services; ⑺ Relevant qualification and credit certification documents that the bidder should provide; ⑻ The amount of bid deposit or other forms of guarantee; ⑼ Requirements for the preparation of bid documents; ⑽ The method, place and deadline for providing bid documents; ⑾ Bid opening , schedule for bid evaluation and bid determination; ⑿ contract format and main contract terms; ⒀ other matters that need to be stated.

The tenderer or the bidding intermediary agency may, in the bidding documents, stipulate that the bidder shall submit alternative bidding documents at the same time as the bidding documents that meet the requirements of the bidding documents, but shall make an explanation and stipulate the corresponding Review and comparison methods. The technical specifications specified in the bidding documents shall adopt internationally or domestically recognized and statutory standards. The technical specifications stipulated in the bidding documents shall not require or indicate a specific patent, trademark, name, design, model, place of origin or manufacturer, and shall not tend to favor or exclude a legal person or other organization interested in bidding. content.

The tenderer or bidding intermediary agency shall sell the bidding documents at the time and place specified in the bidding announcement or bidding invitation. Bidding documents will not be returned after sale. Except for force majeure reasons, the tenderer or bidding intermediary shall not terminate the bidding after issuing a bidding announcement or issuing a bidding invitation. If the tenderer or bidding intermediary agency needs to clarify or make non-substantive modifications to the sold bidding documents, it shall generally notify all purchasers of the bidding documents in writing 15 days before the deadline for submitting bid documents of the clarification or modification. The content is an integral part of the bidding documents.

Generally, it shall not be less than 30 days from the date when the bidding announcement or the bidding invitation is issued to the deadline for submitting bidding documents.

For the same bidding project, the tenderer or bidding intermediary agency can conduct bidding in two stages. In the first stage, the tenderer or bidding intermediary agency shall require legal persons or other organizations interested in bidding to submit preliminary bidding documents that do not include the bid price and set out suggestions on the technology, quality or other aspects of the bidding project. The tenderer or bidding intermediary agency may discuss the contents of the preliminary bidding documents with the bidder. In the second stage, the tenderer or bidding intermediary agency shall provide formal bidding documents to bidders who have submitted preliminary bidding documents and have not been rejected. The bidder or bidding intermediary agency shall submit the final bidding documents including the bid price in accordance with the requirements of the formal bidding documents.